24 – 25 Jul 2009, Stockholm, Sweden
Address: Barnhusgatan 12-13, 111 23 S
Room: 202
Remote Participation:
ISOC Marratech Conferencing System https://marratech.tools.isoc.org:8001* click on the Auditorium room to join the conference
High Level Schedule for Planning Purposes
Friday, 24 July 2009 | ||
10:00-12:00 | New Trustee Orientation | 02:00 |
12:00-13:00 | Lunch (optional) | 01:00 |
Open Session 13:00-17:15 | ||
13:00-13:45 | Meeting # 73 – AGM Meeting | 00:45 |
13:45-17:15 | Meeting# 74 Begins – Meeting Slot 1 | 03:30 |
Closed Session I 17:15-19:00 (New Board, Executive Team & Invited Guest Only) | ||
17:15-19:00 | Meeting Slot 2 | 1:45 |
19:30-22:00 | Dinner – ISOC (New) Board | 2:30 |
Saturday, 25 July 2009 | ||
07:00-08:00 | Breakfast (optional) | 01:00 |
Closed Session II 08:00-09:00 (New Board, Executive Team & Invited Guest Only) | ||
08:00-09:00 | Meeting Slot 2 | 01:00 |
Open Session 09:00-17:30 (includes breaks and lunch) | ||
09:00-17:30 | Meeting Slot 4 | 08:30 |
19:00-22:00 | DINNER:ISOC Board & Sr. Mgmt. w/ IAB, IESG, IAOC/(IETF Trust Trustees),and IRTF leadership | 03:00 |
Board Meeting 73 – AGM
Friday, 24 July 2009
From/To | Item | Time |
---|---|---|
10:00-12:00 | Trustee Orientation & Private time – build acquaintances, review key areas as part of Trustee orientation. Agenda will be sent separately. | 2:00 |
12:00-13:00 | Lunch | 1:00 |
13:00-13:10 |
I. Agenda and Ratifications |
0:10 |
13:10-13:15 |
II. Minutes/E-votes Approved Minutes 71 and Minutes 72PROPOSED RESOLUTIONS: (a)- Resolution 09-XX: Approval of the Minutes of the 71st Board Meeting RESOLVED, that the minutes of the 71st meeting of the Internet Society held by teleconference, 18 May 2009, are approved. (b)- Resolution 09-XX: Approval of the Minutes of the 72nd Board Meeting RESOLVED,that the minutes of the 72nd meeting of the Internet Society held by teleconference, 29 May, 2009 are approved. (c)- Resolution 09-XX: Ratifying the Electronic Votes approving ISOCs Delegation Policy RESOLVED, that the electronic votes approving ISOC’s Delegation Policy is ratified. |
0:05 |
13:15-13:30 |
III. Audit Committee ReportPURPOSE: Receive the report of the Audit Committee and accept the 2008 Independent Auditors Report A resolution to accept the 2008 audited statements will not be entertained at this time. The final audited statements will be presented at a later date to the Board of Trustees for an e-vote. |
0:15 |
13:30-13:40 |
IV. Election Committee Report – P. Vande WallePURPOSE: Accept the report of the Election Committee on the 2008 – 2009 Election PROPOSED RESOLUTION: Resolution 09-XX: Accept the 2008-2009 Election Committee Report RESOLVED, that the Report of the 2008-2009 Elections Committee is accepted. |
0:10 |
13:40-13:45 |
V. Recognition of Outgoing TrusteesPROPOSED RESOLUTION: RESOLVED, that the board extends its sincere gratitude to the outgoing board members, Patrik Fältström, Franck Martin, Bill St. Arnaud and Baoping Yan for their dedication and outstanding service to the Internet Society. |
0:05 |
Board Meeting 74 – New Board is seated
Friday, 24 July 2009
From/To | Item | Time |
---|---|---|
13:45-14:45 |
I. Chair Elections and Board AppointmentsPURPOSE:
PROPOSED RESOLUTIONS: (b) – Resolution 09-XX: Appoint a Secretary to the Board (c)- Resolution 09-XX: Appoint a Treasurer (d) -Resolution 09-XX: Appoint an Audit Committee (e) – Resolution 09-XX: Appoint an Executive Committee (f)- Resolution 09-XX: Appoint a Chair of the Elections Committee (g) – Resolution 09-XX: Appoint a Chair of the Nominations Committee |
1:00 |
14:45-15:00 |
II. Appointment of the ISOC Liaison to the IETF Nominations CommitteePurpose: ISOC Board of Trustees appoints the ISOC Liaison to the IETF Nominations Committee for the 2009-2010 term PROPOSED RESOLUTION: Resolution 09-xx: The ISOC Board of Trustees appoints XXXXX as ISOC Liaison to the IETF Nominations Committee for the 2009-2010 term |
0:15 |
15:00-15:15 |
III. Approve Audit Committee CharterPURPOSE: Approve an Amendment to the Audit Committee Charter. PROPOSED RESOLUTION: Resolution 09-XX: Approve the Amendment and Restatement of the Audit Committee Charter RESOLVED, that the Audit Committee Charter (the “Charter”) be amended and restated to indicate that in its review of the audited statements of the Internet Society, the Audit Committee relies on the independent audit of Public Interest Registry and the review by the Board of Directors of Public Interest Registry, and FURTHER RESOLVED, that the Audit Committee is responsible for the review of the Annual Disclosure Forms submitted under the Internet Society’s Conflict of Interest Policy, with a report to be made to the Board of Trustees at least annually. |
0:15 |
15:15-15:30 |
Break (in meeting room) |
0:15 |
15:30-16:30 |
IV. President & CEO’s Report – L. St.AmourPURPOSE: Status update and context for Strategic Planning session (a) Review key directions as pertains to 3-year Business Plan and Budget Development. Will address following specific BoT Work Plan Items: Key Initiative Reviews
Key Program and Department Reviews
(b) Review 2009 YTDFinancials and 2009 Forecast (c) Review 3-yearhigh level “budget envelope” PROPOSED RESOLUTION: None Required, but will be looking for Sense of the Board |
1:00 |
16:30-16:45 |
V. ISOC Delegation Policy Review – G. KapferPurpose: Review the delegations of financial authority that may be discharged herein from CEO to department managers. PROPOSED RESOLUTION 09-xx: Approval of ISOC’s Delegation Policy RESOLVED that ISOC’s Delegation Policy, dated 24 May, 2009 is approved. |
0:15 |
16:45-17:05 |
VI. Advisory Council Update – AC Co-Chair(s)PURPOSE: Report from the Organization Member’s Advisory Council Activities to the Board and CEO PROPOSED RESOLUTION: None Required |
0:20 |
17:05-17:15 | Break | |
Closed Session | ||
17:15-18:00 |
VII. PIR Reviews – A. Raad/B. FraserPURPOSE:
PROPOSED RESOLUTION (None required) |
0:45 |
18:00-19:00 |
VIII. Board Discussion – New Board, Executive Team and Invited Guest OnlyPURPOSE: Board has been informed separately of the topics |
1:00 |
19:30-22:00 |
Dinner – ISOC (New) Board |
2:30 |
Saturday, 25 July 2009
From/To | Item | Time |
---|---|---|
Closed Session | ||
08:00-09:00 |
IX. Board Discussion – New Board, Executive Team and Invited Guests OnlyPURPOSE: Board has been informed separately of the topics |
1:00 |
Open Session | ||
09:00-09:10 | Break | 0:10 |
09:10-10:10 |
X. IETF, IAB, IAOC & IETF Trust Updates – R. Housley:
PURPOSE: High level report of key developments in the IETF, IAB, IAOC and IETF Trust.
PROPOSED RESOLUTION: None required |
1:00 |
10:10-10:40 |
XI. Presentation by the Swedish Chapter of the Internet SocietyPURPOSE: Increased visibility for ISOC Chapters and their activities PROPOSED RESOLUTION: None required |
0:30 |
10:40-15:45 |
XII. Strategic Planning (Includes lunch and afternoon break)PURPOSE: Sense of the Board with respect to key areas of development for ISOC for the 2010-2012 Planning period. ISOC Management have created 4 plausible scenarios for the future of the Internet/Internet’s development (in an 8 year window – 2 pages long) and will share these with the Board in advance of the meeting in order to scope critical areas and set context for our discussion during this session. We will structure a discussion for the Board meeting that identifies possible actions/roles for ISOC. Scenarios:
PROPOSED RESOLUTION: None Required, but key points to be captured in a Sense of the Board |
5:05 |
15:45-16:15 |
XIII. Discussion – Cultural/National Diversity within ISOC |
0:30 |
16:15-16:45 |
XIV. Update Board Work Plan |
0:30 |
16:45-17:15 |
XV. Board Appointments Continued (If necessary) |
0:30 |
17:15-17:30 |
XVI. AOB/End of Meeting |
0:15 |
19:00-22:00 | Dinner ISOC Board & Sr. Mgmt. with IAB, IESG, IAOC/(IETF Trust Trustees), and IRTF leadership | 3:00 |