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Board of Trustees Meeting Minutes

No. 111 (April 7-8, 2014)
Board Meeting Minutes

Minutes of Board Meeting No. 111

Author: S. Bradner
Date: 2014-04-07-08
Committee: BOT
Document: 14-111
Status: Confirmed
Maintainer: S. Bradner
Access: unlimited

INTERNET SOCIETY

111th Meeting of the Board of Trustees of the Internet Society, April 7th and 8th, 2014.

The ISOC Board of Trustees met from 1:22 AM to 8:53 AM UTC on Monday April 7th and from 2:05 AM to 6:53 AM UTC Tuesday April 8th 2014 in Hong Kong.

The following members of the Board of Trustees were present:

Alain Aina
Kathy Brown
Eric Burger (via teleconference for part of the meeting)
Narelle Clark
Keith Davidson
Raul Echeberria
Dave Farber
Bob Hinden
Jason Livingood
Desiree Miloshevic
Theresa Swinehart  (via teleconference for part of the meeting)
Rudi Vansnick
Bert Wijnen

Also present:
Scott Bradner (Secretary)
ISOC staff
Eric Huizer (PIR board member)
Brian Cute (PIR CEO)

Minutes taken by Scott Bradner.

I.  Welcome, Declaration of Conflicts
Bob called the meeting to order at 1:22 AM UTC.  He asked if anyone had any conflicts with any of the upcoming agenda topics. Theresa and Desiree said that they would recuse themselves from the PIR discussions and some of the IANA/ICANN topics.

II.  Approve the minutes of the 110th Board meeting
Jason moved to approve the minutes of the 110th Board meeting. Dave seconded the motion, which was approved unanimously, except for Keith and Raul, who abstained.

Resolution 14-16: Approve the minutes of the 110th board meeting
RESOLVED that he minutes of the 110th meeting of the Board of Trustees, held 1 April 2014 via teleconference are approved.

III.  Nominations Committee report 
PURPOSE: Formal Report of ISOC’s Board of Trustee Nominations Committee
Keith provided, and the board discussed, an informal report of the nomcom.  He said that he would follow up with a formal written report.

IV.  Elections Committee Update 
PURPOSE: Status update on elections
Desiree provided, and the board discussed, an update to the status of the elections committee.

BREAK from 1:49 AM to 2:10 AM

V.   Board Selection Discussion
PURPOSE:  Discussion of qualities desired in Trustee candidates and strategies to maximize the quality and quantity of nominations.
Bob presented, and the board discussed, a set of slides on the nominations and elections process.

VII.  IETF Update 
TOPICS:  IANA developments – IETF view
Update on IETF work on strengthening the Internet against pervasive surveillance.
Jari Arkko (IETF Chair) provided a review, and the board discussed, of the IETF’s activities in the area of combating pervasive monitoring (report) and the IETF’s view of the IANA changes (report).

The meeting moved to executive session at 3:30 am.

VIII.  IANA/ICANN announcement update
PURPOSE:  A review of developments since the NTIA announcement.
Kathy and the Board discussed I* and NTIA efforts over the last month in relationship to the NTIA announcement on the future of the IANA.

The meeting broke for lunch at 4:34 AM.

The meeting resumed, still in executive session, at 5:38 AM.

IX.  PIR update 
PURPOSE: Discuss PIR’s status and plans.
Eric Huizer (PIR Board member) and Brian Cute (PIR CEO) and the board discussed PIR’s status and activities.

The meeting took a break at 7:10 AM.

The meeting resumed in open session at 7:34 AM.

X.  Advisory Council Update 
PURPOSE: Report to the Board and CEO from the Organization Member’s Advisory Council
Izumi Okutani provided an update on the activities of the ISOC Organizational Member Advisory Committee (AC) that had been prepared by Scott Mansfield (report).

XI.  Presentation by the Hong Kong Chapter of the Internet Society
PURPOSE:  Increased visibility for ISOC Chapters and their activities
Chester Soong, Chair of the Internet Society of Hong Kong provided, and the board discussed, a presentation on the organization and activities of the Internet Society of Hong Kong (report).

XII.  AOB
a/ Future board meetings
The board discussed possible locations and dates for Board meetings in 2015 and 2016.  He noted that the dates and location for the 2015 mid year meeting or the second and third meetings in 2016. He said that the current plan was for the Board to meet in conjunction with the early 2015 ICANN meeting, with the IETF meeting in Yokohama Japan on November 7 & 8, 2015 and with the IETF meeting in Buenos Aires on 9 & 10 April 2016.  Kathy said that the current planning for the Board retreat focused on September 17-19.

b/ Orientation and Integration of New Trustees
PURPOSE:  Discuss the Trustee on-boarding process.
Bob reviewed, and the board discussed, a set of slides concerning possibilities for the on-boarding of the new board members. He said that his current thinking was that most of the interaction would be done the day before the London Board meeting.

The meeting broke for the day at 8:53 AM.

The meeting resumed in executive session on April 8th at 2:05 AM.

ISOC senior staff was present for this session in person and via teleconference.

XIII.  Internet Governance update
PURPOSE:  Discuss ISOC goals and participation plans for Brazil, Plenipotentiary, IGF, etc.
The board and ISOC senior staff discussed ISOC’s goals and the status of ISOC efforts in the area of Internet Governance.

XIV. Presentation on ISOC initiatives
PURPOSE:  Presentation and discussion of ISOC initiatives.
Michael Kende, ISOC Chief Economist, and the board discussed the plans for the upcoming 2014 ISOC Global Internet Report.

The meeting took a break for IHOF press briefing and lunch at 3:25 AM.

The meeting resumed, still in executive session, at 5:32 AM.

XV.  Update on proposed ISOC organizational changes, business plan & budget
PURPOSE:  A report on staff realignment, and changes to business plan & budget.
ISOC senior staff and the board discussed the organizational, business plan & budget changes currently under development in ISOC.

XVI. AOB
There was no any other business.

Dave moved to adjourn. Rudi seconded the motion. There being no objection, the meeting was adjourned at 6:53 AM.

Summary of Resolutions
————————————————————————
Resolution 14-16: Approve the minutes of the 110th board meeting
RESOLVED that he minutes of the 110th meeting of the Board of Trustees,
held 1 April 2014 via teleconference are approved.