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Board of Trustees Meeting Minutes

No. 90 (October 22-23, 2011)
Board Meeting Minutes

Minutes of Board Meeting No. 90

Regular meeting of the Board of Trustees of the Internet Society.
90th Meeting of the Board of Trustees of the Internet Society.
October 23 2011

Author: S. Bradner
Date: 2011-10-22-23
Committee: BOT
Document: 11-90
Status: Unconfirmed
Maintainer: S. Bradner
Access: unlimited

INTERNET SOCIETY

The ISOC Board of Trustees met from 1:31 PM to 6:20 PM GMT on October 22 and from 9:01 AM to 2:29 PM in Dakar, Senegal

The following members of the Board of Trustees were present:

  • Alain Aina
  • Eric Burger
  • Narelle Clark
  • Raul Echeberria
  • Eva Frolich
  • Bob Hinden
  • Jason Livingood
  • Philip Smith
  • Lynn St.Amour
  • Theresa Swinehart
  • Bert Wijnen

Apologies were received from Khaled Koubaa and Jonathan Zittrain.

Also present were:

  • Scott Bradner (Secretary)
  • ISOC staff
  • Observers

Minutes taken by Scott Bradner.

I. PIR Review

Raul called the meeting together in closed session at 11:37 AM.

PURPOSE:  High level report of key developments in PIR and review of the 2012 PIR Budget and 2012-2014 Forecast

Brian Cute presented an update on the status and activities of PIR.

The meeting broke for lunch from 12:21 PM to 2:00 PM

The meeting resumed in open session at 2:00 PM

II. Agenda Bashing

Raul asked if anyone had any conflicts of interest with any of the agenda topics.  No one said they had any conflicts.  Raul then asked if anyone wanted to bash the agenda.  No one did.

III. Minutes/E-votes Approved

Philip moved to approve the minutes of the September 19th, 2011 meeting of the new board.  Theresa seconded the motion, which passed unanimously.

Resolution 11-36: Approval of the minutes of the 89th meeting of the Board of Trustees.

RESOLVED that the minutes of the 89th Board meeting of the Internet Society held September 19, 2011 are approved.

Narelle moved to appoint Philip Smith, Bob Hinden, Narelle Clark, Alejandro Pisanty, Tina Tsou, Gunela Astbrink, Vanda Scartezini and Kurtis Lindqvist  as members of the 2012 ISOC Nomination Committee.  Eric seconded the motion, which passed unanimously.

Resolution 11-37: Approval of the members of the 2012 Nomination Committee.

RESOLVED that Philip Smith, Bob Hinden, Narelle Clark, Alejandro Pisanty, Tina Tsou, Gunela Astbrink, Vanda Scartezini and Kurtis Lindqvist be appointed as members of the Nomination Committee as chaired by Narelle Clark

Jason moved to appoint Alain and Theresa as members of the 2012 ISOC Election Committee.  Bert seconded the motion, which passed unanimously.

Resolution 11-38: Approval of the 2012 Election Committee.

RESOLVED that Alain Aina and Theresa Swinehart be appointed as members of the Election Committee as chaired by Jason Livingood.

Eric moved to welcome the rejuvenated Uganda ISOC chapter.  Eva seconded the motion, which was which passed by acclamation.

Resolution 11-39: ISOC Board of Trustees Welcomes New Chapters

RESOLVED, that the ISOC Board of Trustees warmly welcomes the rejuvenated Uganda Chapter of the Internet Society that was chartered and approved since the last Board meeting.

Jason moved to approve the proposed timetable for the 2012 ISOC elections process.  Narelle seconded the motion, which passed unanimously.

Resolution 11-40: Approval of the 2012 Elections Timetable

Number Item Interval Start Date End Date
1 Nominations Committee Chairperson Solicits Feedback from the Board of Trustees on the Call for Nominations Preferences, Qualifications, etc.) 14 26-Sep-2011 10-Oct-2011
2 Call for Nominations Runs(prior to IETF 82, Nov. 13 – 18, 2012) 45 10-Oct-2011 24-Nov-2011
3 Nominations Committee Deliberations (Review nominations, select candidates to interview) 14 24-Nov-2011 8-Dec-2011
4 Nominee Interviews Scheduled and Conducted By Nominations Committee 30 8-Dec-2011 7-Jan-2012
5 Candidate Slate Finalized, Communicated to Board of Trustees 7 7-Jan-2012 14-Jan-2012
6 Candidate Slate Announced Publicly  7 14-Jan-2012 21-Jan-2012
7 Candidate Slate Petition Period Runs 14 21-Jan-2012 4-Feb-2012
8 Final Candidate Slate Communicated to Board of Trustees 7  4-Feb-2012 11-Feb-2011
9 Final Candidate Slate Announced Publicly 7 11-Feb-2012 18-Feb-2011
10 Candidates Complete Public Questionnaire 10 18-Feb-2012 28-Feb-2012
11 Ballots Posted, Voting Period Runs 31 28-Fen-2012 30-Mar-2012
12 Voting Reminder #1 Sent to Non-Voters  15 14-Mar-2012
13 Voting Reminder #2 Sent to Non-Voters 22 21-Mar-2012
14 Voting Reminder #3 Sent to Non-Voters (Final Reminder) 28 27-Mar-2012
15 Ballots Counted 7 30-Mar-2012 6-Apr-2012
16 Results Certified, Communicated to Board of Trustees (on or before May 21, 2012 teleconference) 7  6-Apr-2012 13-Apr-2012
17 Results Communicated Individually to Candidates 1 13-Apr-2012 14-Apr-2012
18 Challenge Period Runs 7 14-Apr-2012 21-Apr-2012
19 Review of Challenges  7 21-Apr-2012 28-Apr-2012
20 Results Finalized, Communicated to Board and Public 7 28-Apr-2012 5-May-2012
21 Orientation Information Sent to New Board Members (schedule, briefing materials, etc.) 14 5-May-2012 19-May-2012
22 Orientation Teleconference Calls Held with New Board Members 45 19-May-2012 3-Jul-2012

IV. IETF, IAB, IASA & IETF Trust Updates

PURPOSE

  • Review Strategic Developments
  • Review of the 2011 year end IASA financial forecast.
  • 2012 IASA Budget request.

Marshall Eubanks (via teleconference) provided an update on the status and activities of the IETF Trust. (Trust Report)

Russ Housley (via teleconference) provided an update on the status and activities of the IETF. (IETF Report)

Bob Hinden provided an update on the status and activities of the IAOC, including the 2012 budget for the IASA. (IASA Presentation)

Bernard Aboba (via teleconference) provided an update on the status and activities of the IAB. (IAB Report)

V. Finance Committee Report

PURPOSE

  • Receive the report of the Finance Committee

Eva presented, and the board discussed, a report of the activities of the ISOC Finance Committee.

VI. Establishing Formal Presence in ISOC’s Global Regions

PURPOSE

  • To discuss legal formation of entities within current regions

Lynn introduced, and the board discussed, the topic of establishing a ISOC legal presence in various regions to assist chapter and regional bureau activity.   The board did not reach a conclusion and agreed to postpone the decision on the proposal until tomorrow.

The meeting took a break from 4:13 PM to 4:22 PM

VII. Presentation by the Senegal Chapter of the Internet Society

PURPOSE

  • Increased visibility for ISOC Chapters and their activities.

Alex Corenthin provided a report on the status and activity of the Senegal Chapter of the Internet Society.  Board members commented that they were impressed the chapter’s achievements and activities.

VIII. President & CEO Report – (Continued on Sunday)

PURPOSE

  • Presentation of the 2012 – 2014 Business Plan and Budget for review and approval
  • 2011 Accomplishments and Year End Forecast
  • 2012 – 2014 Business Plan and Budget Review

Lynn and Greg Kapfer provided, and the board discussed, the President & CEO Report and year end forecast.  (Accomplishments Report)

Lynn then reviewed the 2012-2014 Business Plan (Business pla).  She noted that there were a number of additions to the Business Plan that addressed specific issues raised by the board.

Leslie Daigle and Richard Jimmerson (via teleconference) provided, and the board discussed, a presentation on the DO Hub project. (Report)

The meeting broke for the day at 6:20 PM.

The meeting resumed in closed session at 9:01 AM Sunday 23 October.

Alain and Theresa were not present for the start of the session.

X. W3C Review

PURPOSE

  • Review progress against expectations per Board Resolution 2009-33, in order to determine level of future support.

Lynn reviewed, and the board discussed, the W3C progress against expectations per Board Resolution 2009-33.

The meeting took a break at 9:15 AM.

The meeting resumed in open session at 9:30 AM

Eric moved to donate $1M to W3C.  Bob seconded the motion, which passed unanimously.

Resolution 11-41: Authorizing a donation to the World Wide Web Consortium (“W3C”) in support of their Organizational evolution.

WHEREAS the Internet Society (“ISOC”) is a nonprofit organization founded in 1992 to provide leadership in Internet related standards, education, and policy. With offices in Washington D.C., USA, and Geneva, Switzerland, it is dedicated to ensuring the open development, evolution and use of the Internet for the benefit of people throughout the world.

WHEREAS the World Wide Web Consortium (“W3C”) is an international community where Member organizations, a full-time staff, and the public work together to develop Web standards;

WHEREAS ISOC’s Board of Trustees at the 76th meeting of the Board of Trustees of the Internet Society resolved to provide financial assistance to W3C in its pursuit of an independent entity or lightweight headquarters operation;

WHEREAS ISOC wishes to confirm its support of this organizational evolution for the third and final year of a three-year period based upon W3C’s report of progress towards such establishment;

Be It Resolved, that the ISOC Board of Trustees directs its President and CEO to release an amount of $1 million to W3C and to assist the W3C in its evolution through such means as deemed appropriate, including the provision of staff expertise in fund raising, corporate governance, standards development, and communications;

Be It Further Resolved, that the President and CEO of ISOC is hereby authorized, consistent with this motion, to execute such documents as necessary to effect the foregoing, and, as necessary or appropriate, to execute such other documents, correspondence or the like to provide assurances of the commitment of ISOC to the foregoing actions, in line with the principles expressed by the Internet Society Board of Trustees at the Internet Society Board meeting #90 on October 22 – 23, 2011.

XI. Investment Summary – ISOC’s Strategic Cash Reserves

PURPOSE

  • Review of ISOC’s portfolio under the Investment Policy adopted in May 2009, including a review of investment performance and current market conditions.

Greg Kapfer reviewed, and the board discussed, ISOC’s investment status and performance.
Alain and Theresa rejoined the meeting at this point.

XII. Organization Member Advisory Council Report

PURPOSE

  • Report to the Board and CEO from the Organization Member’s Advisory Council

Desiree Miloshevic, co-chair of the Advisory Council reviewed, and the board discussed, the ISOC Advisory Council report.  (AC Report)

XIII. President & CEO Report  (Continued from day 1)
2012 Budget and 2012-2014 High Level Financial Plan

Raul noted that since the board members had been provided the business plan and budget and were assumed to have read them he was asking that board members bring up issues they might have rather than getting a presentation.  The board then discussed the proposed 2012 Budget and 2012-2014 High Level Financial Plan.

Eva moved to approve the ISOC 2012 budget and 2012-2014 Business Plan.   Jason seconded the motion, which passed unanimously.

Resolution 11-42: Approve the 2012 Budget as documented in the 2012-2014 Business Plan and the 2012-2014 Business Plan

RESOLVED, that the Board approve the 2012 Budget as documented in the 2012-2014 Business Plan as well as the 2012-2014 Business Plan as documented in 2012-2014 ISOC Business Plan and Budget submission.

XIV. Establishing Formal Presence in ISOC’s Global Regions  (continued)

Eric moved to authorize the staff to establish legal presences in various regions.  Bob seconded the motion, which passed unanimously except for Eva, who abstained.

Resolution 11-43: Establishing Formal Presence in ISOC’s Global Regions
RESOLVED that the ISOC Board authorizes ISOC to establish legal presences in Asia/Pacific, Africa and Europe and to study the possibility of establishing legal presences in other areas for the purpose of supporting the ISOC mission. Activities of these legal presences are limited to activities that do not affect the non-profit status of the Internet Society.

The meeting took a break from 12:01 PM to 12:11 PM.

XV. Discuss Recent Developments of interest relating to the Internet

The Board and Markus Kummer discussed recent developments of interest relating to the Internet.

The meeting broke for lunch from 1:04 PM to 1:45 PM

XV. Review of Topics for Meeting with the ICANN Board

The board discussed an agenda for the meeting with the ICANN board later today.

XVI. AOB

(a). Finalize future board meetings (includes open items on 2011-2012 Board schedule)

Raul noted that the board agreed to hold a teleconference on the Jan 16, 2012.  The board agreed to hold the call at 8 PM UTC.

The board then discussed the location for the 3rd meeting in 2012 but did not reach a conclusion.

The board then reviewed the proposed ISOC press release about board meeting the and made some additional suggestions.

The board thanked the Senegal ISOC chapter for their help and network connectivity.

Eva moved to adjourn.  Theresa seconded the motion.  There being no objection, the meeting was adjourned at 2:29 PM

Summary Of Resolutions

RESOLVED that the minutes of the 89th Board meeting of the Internet Society held September 19, 2011 are approved.

Resolution 11-37: ISOC Board of Trustees Welcomes New Chapters

RESOLVED, that the ISOC Board of Trustees warmly welcomes the rejuvenated Uganda Chapter of the Internet Society that was chartered and approved since the last Board meeting.

Resolution 11-38: Approval of the members of the 2012 Nomination Committee.
RESOLVED that Philip Smith, Bob Hinden, Narelle Clark, Alejandro Pisanty, Tina Tsou, Gunela Astbrink, Vanda Scartezini and Kurtis Lindqvist be appointed as members of the Nomination Committee as chaired by Narelle Clark

Resolution 11-39: ISOC Board of Trustees Welcomes New Chapters
RESOLVED, that the ISOC Board of Trustees warmly welcomes the rejuvenated Uganda Chapter of the Internet Society that was chartered and approved since the last Board meeting.

Resolution 11-40: Approval of the 2012 Elections Timetable
RESOLVED that the 2012 Elections Timetable is approved.

Resolution 11-41: Authorizing a donation to the World Wide Web Consortium (“W3C”) in support of their Organizational evolution.

WHEREAS the Internet Society (“ISOC”) is a nonprofit organization founded in 1992 to provide leadership in Internet related standards, education, and policy. With offices in Washington D.C., USA, and Geneva, Switzerland, it is dedicated to ensuring the open development, evolution and use of the Internet for the benefit of people throughout the world.

WHEREAS the World Wide Web Consortium (“W3C”) is an international community where Member organizations, a full-time staff, and the public work together to develop Web standards;

WHEREAS ISOC’s Board of Trustees at the 76th meeting of the Board of Trustees of the Internet Society resolved to provide financial assistance to W3C in its pursuit of an independent entity or lightweight headquarters operation;

WHEREAS ISOC wishes to confirm its support of this organizational evolution for the third and final year of a three-year period based upon W3C’s report of progress towards such establishment;

Be It Resolved, that the ISOC Board of Trustees directs its President and CEO to release an amount of $1 million to W3C and to assist the W3C in its evolution through such means as deemed appropriate, including the provision of staff expertise in fund raising, corporate governance, standards development, and communications;

Be It Further Resolved, that the President and CEO of ISOC is hereby authorized, consistent with this motion, to execute such documents as necessary to effect the foregoing, and, as necessary or appropriate, to execute such other documents, correspondence or the like to provide assurances of the commitment of ISOC to the foregoing actions, in line with the principles expressed by the Internet Society Board of Trustees at the Internet Society Board meeting #90 on October 22 – 23, 2011.

Resolution 11-42: Approve the 2012 Budget as documented in the 2012-2014 Business Plan and the 2012-2014 Business Plan
RESOLVED, that the Board approve the 2012 Budget as documented in the 2012-2014 Business Plan as well as the 2012-2014 Business Plan as documented in 2012-2014 ISOC Business Plan and Budget submission.

Resolution 11-43: Establishing Formal Presence in ISOC’s Global Regions
RESOLVED that the ISOC Board authorizes ISOC to establish legal presences in Asia/Pacific, Africa and Europe and to study the possibility of establishing legal presences in other areas for the purpose of supporting the ISOC mission. Activities of these legal presences are limited to activities that do not affect the non-profit status of the Internet Society.