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Board of Trustees Meeting Minutes

No. 126 (October 30-31, 2015)
Board Meeting Minutes

Minutes of Board Meeting No. 126

Author: S. Bradner
Date: 2015-10-31
Committee: BOT
Document: 2015-10-30
Status: Confirmed
Maintainer: S. Bradner
Access: Unlimited

INTERNET SOCIETY

126th Meeting of the Board of Trustees of the Internet Society, October 30-31, 2015.

The ISOC Board of Trustees met from 12:04 AM UTC to 7:34 AM UTC on Friday, 30 October and from 12:04 AM to 7:29 AM Saturday, October 31 in Yokohama, Japan.

The following members of the Board of Trustees were present:
Walid Al-Saqaf
Kathy Brown (via teleconference)
Gonzalo Camarillo
Narelle Clark
Gihan Dias
Hans Peter Dittler
Hiroshi Esaki
Bob Hinden
John Levine
Jason Livingood
Desiree Miloshevic (via teleconference)
Alice Munyua
Sean Turner

Also present:
Scott Bradner (Secretary)
ISOC staff in person and via teleconference
Jun Murai, former trustee, for part of the meeting
Maarten Botterman (Chair of the PIR Board) via teleconference for part of the meeting
Brian Cute (PIR CEO) via teleconference for part of the meeting
Dave Stewart (PIR VP of Global Sales and Marketing) via teleconference for part of the meeting
Observers

Minutes taken by Scott Bradner.

1.  Welcome, Apologies and Declaration of Conflicts
Bob opened the meeting at 12:04 AM UTC. He asked if anyone had any conflicts with the topics on the agenda. Desiree said that she would recuse herself from the PIR related topics.

2.  Approve minutes of the 125th meeting of the Board of Trustees
Jason moved to approve the minutes of the 125th board meeting. Sean seconded the motion, which passed unanimously.

Resolution 2015-54: Approve the minutes of the 125th meeting of the ISOC Board of Trustees.
RESOLVED that the minutes of the 125th meeting of the Board of Trustees, held October 15, 2015 via teleconference, are approved.

3.  Approve Governance Committee Guidance to the Nominations Committee
PURPOSE: Approve the Governance Committee’s guidance to the 2015-2016 Nominations Committee.

Desiree provided an overview of the proposed guidance to the ISOC Nomcom.

Desiree moved to approve the Governance Committee’s guidance to the ISOC Nomcom.  Alice seconded the motion.

Resolution 2015-55: Approve Governance Committee guidance to the Nominations Committee.
RESOLVED that the ISOC Board of Trustees approves the Governance Committee Guidance, as presented, to the 2015-2016 Nominations Committee.

The board discussed the details of the guidelines.

The motion passed unanimously.

4.  Chapter Advisory Council Update
PURPOSE: Report to the Board and CEO from the Chapter Advisory Council.

Raul Echeberría, ISOC Vice President, Global Engagement, and Joyce Dogniez, ISOC Director of Chapters, introduced the Chapter Advisory Council.

Rudi Vansnick, member of the Chapter Advisory Council steering committee, provided an update via teleconference on the status the newly formed Chapter Advisory Council.

5.  Organization Members Advisory Council Update
PURPOSE: Report to the Board and CEO from the Organization Member’s Advisory Council.

Izumi Okutani, OMAC co-chair, provided, and the board discussed, an update from the Organization Member’s Advisory Council.

The meeting took a break at 1:05 AM

Desiree left the meeting at this time.

The meeting resumed in executive session at 1:24 AM.

Maarten Botterman, Chair of the PIR Board, Brian Cute, PIR CEO, and Dave Stewart PIR VP of Global Sales and Marketing joined the meeting at this time.

6.  PIR Report
Maarten Botterman, Brian Cute, and Dave Stewart provided, and the board discussed, an update on PIR activities and projections.

Maarten Botterman, Brian Cute, and Dave Stewart left the meeting at this point.

The Board discussed the PIR update.

The meeting broke for lunch at 2:57 AM.

The meeting resumed at 4:07 AM

Jari Arkko, IETF Chair, and Andrew Sullivan, IAB Chair, joined the meeting at this point.

7.  IETF Chair’s Report 
PURPOSE: Review strategic developments.

Jari Arkko reported that the IESG has been trying to analyze the trends that may impact the IETF and shared the next steps he foresees.

The Board discussed Jari’s report.

8.  IAB Chair’s Report
PURPOSE: Review strategic developments.

Andrew Sullivan provided a report of IAB activities since the last IETF meeting.
The meeting took a break at 4:49 AM.

The meeting resumed in executive session at 5:03 AM.

Desiree returned to the meeting at this time.

9.  IANA Transition Update 
Kathy and ISOC senior staff reported on, and the Board discussed, the state of the IANA Transition Update and any impact the transition on the ISOC and IETF.

The Board, Jari Arkko, Andrew Sullivan and ISOC senior staff participated in the discussion.

The meeting took a break from 6:16 AM to 6:33 AM.

10. On to the IGF and WSIS+10
Kathy and ISOC senior staff reported on, and the Board discussed, the state of the WSIS+10 activity and of the IGF.

11. AOB

11.1 ISOC business process review
Kathy provided an update on the status of the ISOC businesses process review that was initiated earlier this year and her plans to respond to the results of the review.

The meeting broke for that day at 7:34 AM.

The meeting resumed at 12:04 AM on Saturday, 31 October in executive session.

12. Overview of Internet Society 2016 Plan
PURPOSE: The CEO and Senior Staff present highlights of the 2016 Plan, focusing on integration and impacts.

Kathy and the ISOC Senior Staff (both local and via teleconference) presented, and the Board discussed, highlights of the ISOC 2016 Plan.

The meeting took a break at 1:48 AM.

The meeting resumed in open session at 2:05 AM.

13. Finance Committee report on 2016 Budget Proposal
PURPOSE: Receive the report of the Finance Committee.

Sean presented, and the board discussed, the Finance Committee report on the proposed 2016 ISOC budget.

Bob thanked the Finance Committee and ISOC financial staff for their work on the budget proposal.

14. Approve the Internet Society 2016 Plan and 2016 Budget
PURPOSE: Approve the Internet Society 2016 Plan and 2016 Budget.

Sean moved to adopt the 2016 ISOC plan and budget. Narelle seconded the motion, which passed unanimously by role call vote.

Resolution 2015-56: Approve the Internet Society 2016 Plan and 2016 budget
RESOLVED, that the Board approves the Internet Society 2016 Plan and 2016 Budget as documented in the 2016 Plan submission.

15. Options for the 2016 AGM, InterCommunity and 25th Anniversary event in 2017
Nicole Armstrong, ISOC Senior Events Manager, provided, and the board discussed, a presentation on plans for future ISOC board meetings, the Board annual retreat, and InterCommunity.

The consensus of the Board was to separate the AGM and InterCommunity 2016. The consensus was also to not co-locate the AGM and the ICANN meeting.

The Board agreed to hold the 2016 AGM June 17-19 in Cancun, Mexico.

The Board agreed to hold InterCommunity 2016 on September 21, 2016, using a distributed design.

The Board agreed to hold the 2016 Board retreat in August after the African Peering and Interconnection Forum (AfPIF) meeting.

The Board then discussed possible ways to celebrate ISOC’s 25th Anniversary in 2017, but did not agree to a specific plan. Kathy said that the staff would work on specific proposals for Board consideration.

The meeting broke for lunch at 3:27 AM.

The meeting resumed at 4:16 AM.

16. Updates on Special Projects
PURPOSE: Receive updates from CEO and Staff on special ongoing projects.

• IETF Endowment
Kathy provided, and the board discussed, a summary report on the state of the IETF Endowment.

• ISOC technology improvements
Todd Tolbert (via teleconference) provided, and the Board discussed, an update about the current three-year technology improvement program.

• ISOC branding (identity) campaign
James Wood provided, and the Board discussed, an update on the ISOC identity campaign.

17. Report by ISOC Japan Chapter
PURPOSE: Increased visibility for ISOC Chapters and their activities.

Tomohiro Fujisaki, Chair, ISOC Japan Chapter, provided a presentation on the history and activities of the ISOC Japan Chapter.

The Board applauded the Japan Chapter for being the first ISOC chapter, for being so vibrant, for having so large a membership after so many years and for undertaking so many initiatives.

The meeting took a break from 5:33 AM to 5:59 AM.

18. Discussion with Jun Murai
PURPOSE: To discuss Internet developments in Japan and the world with Postel Award Honoree, Hall of Fame Inductee, and former ISOC Trustee Jun Murai.

Jun Murai and the Board discussed Internet developments in Japan.

19. IAOC & IETF Trust Updates 
PURPOSE: Review strategic developments and key directions.

Tobias Gondrom, IAOC Chair presented, and the board discussed the status and activities of the IAOC.

Benson Schliesser, IETF Trust Chair presented, and the board discussed the status and activities of the IETF Trust.

20. AOB

20.1 Accepting IETF process documents
Bob said that under the ISOC’s insurance plan the ISOC Board needed to accept IETF process documents and to agree to the ISOC duties described in the documents. He noted that this had not been done in a while, in particular, it had not done since 2008 and the IETF had published a number of process documents since then. Bob said that Scott had distributed a proposed motion to accept these IETF process documents yesterday for the board to review.

Narelle moved to accept the IETF process documents published since 2008. Hans Peter seconded the motion, which passed unanimously, Sean abstained because he is a co-author of one of the RFCs.

Resolution 2015-57: Accepting IETF process documents
RESOLVED, that the Board of Trustees accepts the following IETF process documents published since the Board adopted Resolution 2008-24, and accepts the responsibilities of ISOC described in the documents.

L. Dusseault & R. Sparks, Guidance on Interoperation and Implementation Reports for Advancement to Draft Standard. RFC 5657, September 2009. (Also BCP0009)

H. Alvestrand & R. Housley, IESG Procedures for Handling of Independent and IRTF Stream Submissions. RFC 5742, December 2009. (Also BCP0092)

M. Cotton et al, Internet Assigned Numbers Authority (IANA) Procedures for the Management of the Service Name and Transport Protocol Port Number Registry. RFC 6335, August 2011. (Also BCP0165)

R. Housley et al, Reducing the Standards Track to Two Maturity Levels. RFC 6410, October 2011. (Also BCP0009)

M. Cotton et al, Special-Purpose IP Address Registries, RFC 6890, April 2013. (Also BCP0153)

P. Resnick, Retirement of the “Internet Official Protocol Standards” Summary Document, RFC 7100, December 2013. (Also BCP0009)

O. Kolkman et al, Characterization of Proposed Standards, RFC 7127, January 2014 (Also BCP0009)

S. Moonesamy, IETF Guidelines for Conduct, RFC 7154, March 2014. (Also BCP0054)

M. Kucherawy, IAB, IESG, and IAOC Selection, Confirmation, and Recall Process: Operation of the Nominating and Recall Committees, RFC 7437, January 2015. (Also BCP0010)

S. Dawkins, Increasing the Number of Area Directors in an IETF Area, RFC 7475, March 2015. (Also BCP0009)

20.2 Discuss revising ISOC logo
The board and James Wood discussed the various options for a redesign of the ISOC logo.

20.3 Certificates of accomplishment
The Board awarded Kathy and Desiree Certificates of Accomplishments for their perseverance in staying up all night to attend the meeting remotely. The citations noted that they had “used the Internet to overcome time and space and successfully participate in the Internet Society Board of Trustees 128th meeting.”

Sean moved to adjourn. Gihan seconded the motion. There being no objection, the meeting was adjourned at 7:29 AM.

——————————————

Summary of Resolutions

Resolution 2015-54: Approve the minutes of the 125th meeting of the ISOC Board of Trustees.
RESOLVED that the minutes of the 125th meeting of the Board of Trustees, held October 15, 2015 via teleconference, are approved

Resolution 2015-55: Approve Governance Committee guidance to the Nominations Committee.
RESOLVED that the ISOC Board of Trustees approves the Governance Committee Guidance, as presented, to the 2015-2016 Nominations Committee.

Resolution 2015-56: Approve the Internet Society 2016 Plan and 2016 budget.
RESOLVED, that the Board approves the Internet Society 2016 Plan and 2016 Budget as documented in the 2016 Plan submission.

Resolution 2015-57: Accepting IETF process documents
RESOLVED, that the Board of Trustees accepts the following IETF process documents published since the Board adopted Resolution 2008-24, and accepts the responsibilities of ISOC described in the documents.

L. Dusseault & R. Sparks, Guidance on Interoperation and Implementation Reports for Advancement to Draft Standard. RFC 5657, September 2009. (Also BCP0009)

H. Alvestrand & R. Housley, IESG Procedures for Handling of Independent and IRTF Stream Submissions. RFC 5742, December 2009. (Also BCP0092)

M. Cotton et al, Internet Assigned Numbers Authority (IANA) Procedures for the Management of the Service Name and Transport Protocol Port Number Registry. RFC 6335, August 2011. (Also BCP0165)

R. Housley et al, Reducing the Standards Track to Two Maturity Levels. RFC 6410, October 2011. (Also BCP0009)

M. Cotton et al, Special-Purpose IP Address Registries, RFC 6890, April 2013. (Also BCP0153)

P. Resnick, Retirement of the “Internet Official Protocol Standards” Summary Document, RFC 7100, December 2013. (Also BCP0009)

O. Kolkman et al, Characterization of Proposed Standards, RFC 7127, January 2014 (Also BCP0009)

S. Moonesamy, IETF Guidelines for Conduct, RFC 7154, March 2014. (Also BCP0054)

M. Kucherawy, IAB, IESG, and IAOC Selection, Confirmation, and Recall Process: Operation of the Nominating and Recall Committees, RFC 7437, January 2015. (Also BCP0010)

S. Dawkins, Increasing the Number of Area Directors in an IETF Area, RFC 7475, March 2015. (Also BCP0009)