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Board of Trustees Meeting Minutes

No. 91 (January 16, 2012)
Board Meeting Minutes

Minutes of Board Meeting No. 91

Author: S. Bradner
Date: 2012-01-16
Committee: BOT
Document: 12-91
Status: Unconfirmed
Maintainer: S. Bradner
Access: unlimited

INTERNET SOCIETY
91st Meeting of the Board of Trustees of the Internet Society, January 16, 2012.

The Internet Society Board of Trustees met from 21:07 PM to xxx PM GMT on January 16, 2012 via teleconference.

The following members of the Board of Trustees were present:

  • Eric Burger
  • Narelle Clark
  • Raul Echeberria
  • Eva Frolich
  • Bob Hinden
  • Jason Livingood
  • Philip Smith
  • Lynn St.Amour
  • Theresa Swinehart
  • Bert Wijnen

Apologies were received from Alain Aina, Khaled Koubaa and Jonathan Zittrain.

Also present were:

  • Scott Bradner (Secretary)
  • Internet Society staff
  • Observer

Minutes taken by Scott Bradner.

I. Welcome, Roll Call, Agenda and Ratification of Minutes

Raul called the meeting to order at 21:07 PM GMT.  He asked if anyone had any conflicts of interest with any of the agenda topics.  No one said they had any conflicts.  Raul then asked if anyone wanted to modify the agenda.  No one did.

(a).  Approval of Board Minutes

Narelle moved to approve the minutes of the October 22-23, 2011 meeting of the board.  Eva seconded the motion, which passed unanimously.

Resolution 12-01: Approval of the minutes of the 90th Internet Society Board meeting

RESOLVED, that the minutes of the 90th meeting of the Internet Society Board of Trustees held in Dakar, 22-23 October 2011 are approved.

(b). Ratification of an e-vote

Jason moved to ratify the e-vote updating the 2012 elections calendar.  Narelle seconded the motion, which passed unanimously.

Resolution 12-02: Ratification of a previous e-vote to update the 2012 Elections Calendar

RESOLVED, that the e-vote to update the 2012 Elections Calendar is ratified – the revised schedule is as follows

Item Interval Start Date End Date
Nominations Committee Chairperson Solicits Feedback from the Board of Trustees on the Call for Nominations (Preferences, Qualifications, etc.) 49 26-Sep-11 14-Nov-11
Call for Nominations 78 14-Nov-11 31-Jan-12
Nominations Committee Deliberation 14 31-Jan-12 14-Feb-12
Nominee Interviews Scheduled and Conducted By Nominations Committee 30 14-Feb-12 15-Mar-12
Candidate Slate Finalized, Communicated to Board & Public 7 15-Mar-12 22-Mar-12
Candidate Slate Petition Period Runs 14 22-Mar-12 5-Apr-12
Final Candidate Slate Communicated to Board & Public 7 5-Apr-12 12-Apr-12
Candidates Complete Public Questionnaire 10 12-Apr-12 22-Apr-12
Ballots Posted, Voting Period 31 22-Apr-12 23-May-12
Voting Reminder #1 Sent to Non-Voters 7-May-12
Voting Reminder #2 Sent to Non-Voters 14-May-12
Voting Reminder #3 Sent to Non-Voters (Final Reminder) 20-May-12
Ballots Counted 3 23-May-12 26-May-12
Results Certified, Communicated to Board of Trustees 7 26-May-12 2-Jun-12
Results Communicated Individually to Candidates 1 2-Jun-12 3-Jun-12
Challenge Period 7 3-Jun-12 10-Jun-12
Review of Challenges 7 10-Jun-12 17-Jun-12
Results Finalized, Communicated to Board and Public 7 17-Jun-12 24-Jun-12
Orientation Information Sent to New Board Members (schedule, briefing materials, etc.) 14 24-Jun-12 8-Jul-12
Orientation Teleconferece Calls Held with New Board Members 45 8-Jul-12 22-Aug-12

Resolution 12-03: The Internet Society Board of Trustees welcomes new Chapters

RESOLVED, that the Internet Society Board warmly welcomes the rejuvenated Mauritius Chapter of the Internet Society, the rejuvenated Gambia Chapter of the Internet Society and the Trinidad and Tobago Chapter of the Internet Society which were charted and approved since the last Board meeting.

Resolution 12-04: Extend the nominations period

RESOLVED that the period for nominations for the Board elections is extended to 31 January 2012

Resolution 12-05: Appointment of a Director for the PIR Board

RESOLVED, that the Internet Society Board appoints Maarten Botterman to the PIR Board of Directors for the period Mid Year 2012 – Mid Year 2015.