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Board of Trustees Meeting Minutes

No. 57 (January 15, 2007)
Board Meeting Minutes

Minutes of Board Meeting No. 57

15 Jan 2007, Conference Call

Author: S. Bradner
Date: 2006-01-15
Committee: BOT
Document: 07-57
Status: Unconfirmed
Maintainer: S. Bradner
Access: unlimited

The ISOC Board of Trustees met from 10:02 am EST to 12:01pm on 15 January 2007 via teleconference.

The following members of the Board of Trustees were present:

Patrik Faltstrom
Erik Huizer
Daniel Karrenberg
Franck Martin
Desiree Miloshevic
Glenn Ricart
Stephen Squires
Lynn St. Amour (President)
Bill St. Arnaud
Patrick Vande Walle

Apologies were received from Fred Baker, Veni Markovski and YAN Bao Ping

Scott Bradner (Secretary)

Matthew Shears – Director of Policy
Constance Bommelaer – Mgr. Policy
Terry Monroe – Director of Membership
Anne Lord – Sr. Manager for Chapters and Individual Members
Drew Dvorshak – Sr. Manager for Org. Members
Martin Kupres – Org. Member
Karen Rose – Director of Membership
Sebastian Bellagamba – Latin American Regional Bureau Manager
Dawit Bekele – African Regional Bureau Manager
Lucy Lynch – Director of Technical Projects
Mirjam Kuehne – Sr. Mgr. Education
Mark Thalhimer – Director of Communications
Peter Godwin – IT Manager
Lynn Duval – ISOC Director of Finance
Lyman Chapin

Minutes taken by Scott Bradner.

I – Agenda Review, Ratification of Minutes and e-votes, Apologies

Bill moved that the minutes of the 56th meeting of the ISOC Board be approved. Patrik seconded the motion. The motion passed unanimously.

Resolution 07-01 Approving the minutes of the 56th meeting of the ISOC Board RESOLVED that the minutes of the 56th Board meeting of the Internet Society held November 11- 12, 2006 are approved

Franck moved that the electronic vote approving the appointment of Fred Baker as ISOC’s representative to the IETF’s Administrative Oversight Committee (IAOC) be ratified. Glenn seconded the motion. The motion passed unanimously.

Resolution 07-02 Ratifying the electronic vote appointing Fred Baker to the IAOC RESOLVED that the electronic vote approving the appointment of Fred Baker as ISOC’s representative to the IETF’s Administrative Oversight Committee (IAOC) for the remainder of Steve Crocker’s term (March 2008) is approved.

Franck asked to add a discussion on his proposed resolutions to the agenda. The board added this at the end of the agenda provided there was time available.

II – Review and Update of Board Work Plan
Daniel led a discussion of the board work plan. He said that he wanted to get a sense of the board about ISOC priorities before the next board meeting in Prague. After a short discussion, Daniel said he would work with the staff to develop a proposal in time for the Prague meeting. He encouraged feedback on priorities for the “Reviews” section by e-mail and also asked board members to cogitate on the plan for progressing the major initiatives at the board level. All to be discussed in Prague. Franck asked if the timing of the last board meeting in 2007 could be moved to before or after the IGF in Rio de Janeiro, Brazil in November. The board discussed the options. Daniel asked the staff to investigate the logistics of holding a board meeting in conjunction with the IGF meeting and suggested that the issue be resolved via email.

III – Major Initiatives Review
1 – Review draft of Internet 2020 proposal in order to establish roadmap for further development of this possible Major Strategic Initiative. Erik provided an overview of the major strategic initiative proposal – Internet 2020 that he and Stephen produced for the board. The board discussed the proposal including the roles of the IETF (specifically the IAB) and other organizations in the effort and how to involve them. Lynn said that the staff would start getting these organizations and ISOC chapters involved Lynn stated that Lucy Lynch would lead the Internet 2020 effort from the staff side and both Steve and Erik volunteered to help drive it from the board side.

2 – Review management’s recommendations on other proposals submitted to date in order to take next steps re disposition. Lynn reviewed the process by which the staff reviewed the proposals that had been received and provided an overview of the results of the reviews. She said that the review categorized the 21 proposals into three groups; proposals that were candidates for major strategic initiatives as part of the Internet 2020 effort, proposals that could be integrated into ISOC operations and proposals that were out of scope. The board supported the direction the staff has taken and supported the dispositions as proposed. The board asked the staff to notify the proposers accordingly and to report later in the year how the proposals that were classified as “operational” actually influenced operations. Franck noted that the ISOC could endorse efforts by others when those efforts support the Internet 2020 effort. In response to a question, Lynn said that there will be additional proposal solicitations in the near future. Desiree said that she feels that the ISOC needs to undertake a fund raising effort in order to support future efforts.

IV – President & CEO Report
Lynn gave an overview of key matters. She noted the conclusion of the negotiations between PIR and ICANN for a continuation of the .ORG TLD Registry contract and the conclusion of the ISOC staff
restructuring. Lynn reported that the IAOC’s current plans are to contract with ISI for RFC-Editor services. The contract will be based on the new model as defined in the RFP and recent documents published by the IAB and as IETF IDs. The RFC-Editor is operating under an MOU pending final resolution of the new contract. She noted the signing of a performance contract between the IAOC and ICANN for the IANA function and the successful launch of the ISOC Fellowship to the IETF program. Lynn discussed the changes happening in the PIR board and management. Lynn reported that the ISOC has met the goal of having six months worth of operating reserves a year ahead of the commitments made to the ISOC Board and the IETF.

V – Written reports were provided by Management for email review:

– Education
– Chapter and Individual Members
– Organization Membership
– Public Policy
– IT infrastructure

Daniel asked that the reports the staff will prepare for the March board meeting include overview information on major staff activities, both present and planned, such as revising the web site, chapter communications and the membership system.

Non board members left the call at this point.

VI – PIR appointments, process and profile
Daniel noted that the ISOC board needed to appoint up to three new members of the PIR board this year.
Glenn discussed the process within PIR of developing a profile for future PIR board members. He agreed with Daniel’s proposed schedule of appointing new board members this summer to ensure significant overlap before the end of the current terms. The board provided input to Glenn on his draft profile. Glenn said that the next PIR board meeting was in early February and that he expected formal communications from the PIR board about the profiles then. There was general agreement to try to agree on profiles and a call by e-mail in February so that the call can be issued prior to the Prague meeting. In case there is discussion this will be resolved at the Prague meeting.

VII – Any other Business
A – Discussion of Franck’s proposed resolutions
Daniel asked that the board provide feedback on Franck’s proposed resolutions on the board email list or to Franck privately and said that the topic will be on the next board agend

Summary of Resolutions

Resolution 2007-1: Approving the minutes of the 56th meeting of the ISOC Board

RESOLVED that the minutes of the 56th Board meeting of the Internet Society held November 11- 12, 2006 are approved

Resolution 2007-2: Ratifying the electronic vote appointing Fred Baker to the IAOC

RESOLVED that the electronic vote approving the appointment of Fred Baker as ISOC’s representative to the IETF’s Administrative Oversight Committee (IAOC) for the remainder of Steve Crocker’s term (March 2008) is approved.