Minutes of Board Meeting No. 43

16 Dec 2004, Conference Call

Author: S. Bradner
Date: 2004-12-16
Committee: BOT
Document: 04-43
Status: Unconfirmed
Maintainer: S. Bradner
Access: unlimited

The ISOC Board of Trustees met via teleconference from 3:06 pm to 5:07 pm US EST on 16 December 2004, proper notice having been provided to the Board of the meeting.

The following members of the Board of Trustees were present on the conference call:

Fred Baker
Steve Crocker
Rosa M. Delgado
Erik Huizer
Veni Markovski
Desiree Miloshevic
Glenn Ricart
Lynn St. Amour (President)

Apologies were received from Stephen Squires, Patrick Vande Walle, Margaret Wasserman and Pindar Wong.

Also present were:
Scott Bradner (Secretary)
Lyman Chapin (Consultant)

The Chair of the ISOC board called the meeting to order at: 3:06 pm US EST.

I – Finalize schedule of Board meetings for 2005

The board discussed a schedule for 2005 board meetings and calls. The board agreed to the following schedule:

17 Jan 2005 (teleconference) – 10am-noon US ET
11/12 March (face to face) in Minneapolis, MN (at the IETF site)
19 May 2005 (teleconference) – 10am-noon US ET
5/6 August 2005 (face to face) in Paris, France (at the IETF site)
19 Sept 2005 (teleconference) – 10am-noon US ET
11-13 November (face to face) in Canada (at the IETF site)

II – ISOC 2005 Budget

The Treasurer, Glenn Ricart moved to adopt a budget for 2005 as presented by Lynn St. Amour during the last board meeting and as amended by the Budget Committee. Veni seconded the motion. Glenn then led a discussion of the proposed budget. Veni mentioned that the work of the Budget Committee went very well. The motion was adopted unanimously. Lynn reported that Margaret suggested producing a public version of the Budget Committee’s background material. The board felt that this would be a good thing to do. Lynn also took an action item to produce a unified spreadsheet of the budget for publication.

Resolution 04-20: Adopting an ISOC budget for 2005
RESOLVED that ISOC adopts its 2005 Budget as presented by CEO Lynn St. Amour (documented in her PowerPoint presentation made to the Board 12 13 November 2004) and as amended by the Budget Committee (documented in the ISOC Budget Notes dated 13 December 2004).

III – Review of outstanding Committee Proposals from Board meeting of 23 November 2004:

Project Proposal Committee – Desiree Miloshevic
Desiree then led a discussion of the proposed Project Proposal Committee. She said that the aim of the committee was to develop a review process and criteria for reviewing all project proposals from ISOC chapters and others. Erik wondered if the Project Proposal Committee should be long-lived and be an on-going resource for the staff in case policy issues arise during the evaluation of individual proposals. The board then discussed possible proposal evaluation processes. Lynn said that she felt that people needed to think about how to ensure that ISOC’s strategic objectives were reflected in deciding which proposals were supported. Lyman supported Lynn’s feeling
that any proposal review process had to take into account ISOC’s strategic objectives. Erik wondered if there was still a need for this committee. Lynn said that Jim Galvin and David McAuley were developing a proposal for evaluating project proposals from ISOC chapters. She suggested that chartering this committee should wait until after the board gets a chance to review the process proposed by Jim and David. In response to a question Lynn said that she expected that the ISOC would be ready to accept proposals by second quarter 2005. The board agreed to wait. Lynn reported that the proposal from Jim and David would be distributed to the board before the end of the year.
Chapter Committee – Patrick Vande Walle
This committee was not discussed because Patrick was unable to make the call at the last minute.

IV – Any Other Business

Steve Crocker brought up the idea of developing a clear statement of ISOC’s message to be provided to the ISOC chapters and others. Lyman took an action item to draft a message and propose a process for distribution.

Steve noted that there was a discussion on the IETF list on the question of donations to ISOC designated specifically to the IETF. He said that the ISOC needed to be involved in the discussion. Further discussion on this topic was remanded to the ISOC’s IASA committee.

The Chair entertained a motion to adjourn at 5:07pm. Steve so moved. The motion was seconded. Hearing no objections the Chair adjourned the meeting.

Summary of Resolutions

Resolution 2004-20: Adopting an ISOC budget for 2005
RESOLVED that ISOC adopts its 2005 Budget as presented by CEO Lynn St. Amour (documented in her PowerPoint presentation made to the Board 12 13 November 2004) and as amended by the Budget Committee (documented in the ISOC Budget Notes dated 13 December 2004).

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