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Board of Trustees Meeting Minutes

No. 38 (May 15, 2004) AGM
Board Meeting Minutes

Minutes of Board Meeting No. 38

May 15, 2004

Author(s): S. Bradner & P. Wong
Date: 2004-05-15
Committee: BOT
Document: 04-38
Status: Unconfirmed
Maintainer: S. Bradner
Access: Unrestricted

Minutes by Scott Bradner and Pindar Wong (based on notes from Mirjam Kuehne)

The ISOC Board of Trustees met in person in Barcelona Spain on 15 May, 2004, proper notice having been provided to the Board of the meeting.

The following members of the Board of Trustees were present at the meeting:

Fred Baker
Steve Crocker
Rosa M. Delgado
Osten Franberg,
Erik Huizer
Latif Ladid
Kees Neggers
Glenn Ricart
Lynn St. Amour (President)
George Sadowski
Margaret Wasserman
Pindar Wong

Apologies were received from Don Heath, Alan Greenberg, Toshio Miki, and Veni Markovski.

Also present were:

Lynn DuVal (ISOC Director of Finance)
Mike Nelson (VP Public Policy)
Jim Galvin (VP Chapters and Individual Members)
Ed Juskevicius (AC Chair)
Peter Godwin (Senior Program Manager/Communications Manager)
Mirjam Kuehne (Senior Program Manager)
David McAuley (Membership Manager)

The Chair of the ISOC board called the meeting to order at: 12:15 pm.

1. Approve meeting minutes #36 and #37

Margaret moved to approve the minutes for the board meetings of November and December 2003 as published. George seconded the motion. The motion carried unanimously.

Resolution 04-01: Approve meeting minutes #36 and #37

RESOLVED that ISOC board approves the minutes of the November and December 2003 board meetings as published.

2. Confirm electronic votes

George moved to confirm the electronic vote approving the IAB slate. Erik seconded the motion. The motion carried unanimously.

Resolution 04-02: Confirm electronic vote to approve IAB slate

RESOLVED that the electronic vote to approve IAB slate of Leslie Daigle, Patrik Falstrom, Bob Hinden, Eric Rescorla, Pete Resnick and Jon Rosenberg is confirmed.

3. Treasurers report

Glenn presented the treasurers report. (URL) He noted that 2003 was the first year since 1996 that the ISOC had a positive net asset at the end of the year. The board discussed the budget report. In response to a question Lynn reported that future PIR revenue streams were not yet clear. Steve said that he thought we were recognizing org member revenue over the year that it comes in. Lynn said that was the case for donations to particular projects but that correct accounting practice was to recognize membership dues over the membership period. Pindar asked Glenn what are your current worries? What keeps you up at night? Glenn replied that he was much less worried this year than the last years. He said that Lynn Duval kept very good books. In terms of mechanisms he is very comfortable. He said that he was somewhat worried about the 6 months contract with PIR for rental of office space. He said that he felt that the ISOC should not rely mainly on one single source of income.

Latif moved that the board thank Lynn and Lynn and others involved in ISOC’s improved financial health. The motion was seconded and approved unanimously.

Resolution 04-03: Thank Lynn St. Amour and Lynn DuVal

RESOLVED that the ISOC board thanks Lynn St. Amour and Lynn DuVal for their excellent work relating to the improved ISOC financial health.

Fred suggested that all the ISOC organizational members be thanked for their support. Steve said that he would like to make this stronger. — organizational members might now think that they are not needed anymore. But this is not true, org members are very important to ISOC.

ACTION Lynn and Fred: to write a letter to all organizational members

George moved that the board approve the financial report. The motion was seconded by Steve and approved unanimously.

Resolution 04-04: Approve Financial Report

RESOLVED that the ISOC board approves the 2003 Financial Report.

4. NomCom report

George presented the report of the nominations committee. He reported that 3 petitions had been received during the petition period and that 2 of them had garnered enough support to be successful. George recommended that the deadlines for petitions and the time they need to be signed should be separated. He further recommended that the business of the election committee be handled offline and only be put in the archives afterwards.

Pindar said that he was trying to reach out to the Asian community but that had been difficult due to a number of reasons including the timing issues George pointed out, the need to explain what ISOC actually is and does and a lack of clarity about what is asked of board members

Glenn moved that the board accept the NomCom report. The motion was seconded by Steve and approved unanimously.

Resolution 04-05: Accept NomCom Report

RESOLVED that the ISOC board accept the report of the nominations committee.

5. Election committee report

Glenn presented the report of the elections committee. (URL) He said that the election had been successfully run and resulted in two trustees (Desiree Miloshevic and Larry Landweber) being selected by the organizational members, one trustee (Patrick Vande Walle) was selected by the ISOC chapters and one (Erik Huizer) was re-appointed by the IETF.

George moved that the board accept the report of the elections committee. The motion was seconded by Osten and approved unanimously.

Resolution 04-06: Accept Elections Committee Report

RESOLVED that the ISOC board accept the report of the elections committee.

6. Statements by departing trustees

At this point Osten asked to address the board and the four departing trustees then made farewell statements.

Osten Franberg said that he had been serving two years as a Trustee. His biggest experience was seeing that ISOC is now turning to black numbers. He thanked Lynn for this effort. Osten said that his time on the board was a great experience. He mentioned that he had also served as AC chair for three years before coming onto the board. Ericsson supported his time until recently. Now he works as CEO for .se operations.

George Sadowsky said that he started his involvement with ISOC in 1992. He said that he had been on the BoT for 7 years and would be happy to continue to support the organization in some capacity.

Kees Neggers mentioned that he had been on the ISOC board all the time since the founding of the ISOC except for two years. He said that he hopes that ISOC is now in a healthy and stable state and will further support the Internet community — which has not been an easy task. Kees said that he expects to continue working in the interest of ISOC as an individual and not part of an organization affiliation.

Latif Ladid said that he had been on the Board for 1 year and then for another two years. He said that he wished he could join the board now since things would be easier. He said that he felt that the most challenging thing the ISOC is to make sure that it is not PIR that is the guarantee for the future. Latif said that he is willing to come back and help if needed.

At this point the chair entertained a motion to adjourn. Such a motion was made by Margaret and seconded by Glenn. There being no objection, the meeting was officially adjourned at 1:18pm.

Summary of Resolutions

Resolution 2004-1: Approve meeting minutes #36 and #37

RESOLVED that ISOC board approves the minutes of the November and December 2003 board meetings as published.

Resolution 2004-2: Confirm electronic vote to approve IAB slate

RESOLVED that the electronic vote to approve IAB slate is confirmed.

Resolution 2004-3: Thank Lynn St. Amour and Lynn DuVal

RESOLVED that the ISOC board thanks Lynn St. Amour and Lynn DuVal for their excellent work relating to the improved ISOC financial health.

Resolution 2004-4: Approve Financial Report

RESOLVED that the ISOC board approves the 2003 Financial Report.

Resolution 2004-5: Accept NomCom Report

RESOLVED that the ISOC board accept the report of the nominations committee.

Resolution 2004-6: Accept Elections Committee Report

RESOLVED that the ISOC board accept the report of the elections committee.