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Board of Trustees Meeting Minutes

No. 12 (June 24, 1997)
Board Meeting Minutes

Minutes of Board Meeting No. 12

24 Jun 1997, Kuala Lumpur, Malaysia

Author(s): G. Huston (Secretary)
Date: 1997.7.16
Committee: BoT
Document: 97-03
Revision: 2
Supersedes:
Status: Unconfirmed
Maintainer: G. Huston
Access: Unrestricted

A regular meeting of the Board of Trustees of Internet Society, a non profit corporation organized under the laws of the District of Columbia, U.S.A. (“ISOC”), was held pursuant to notice at the Pan Pacific Hotel, Kuala Lumpur, Malaysia, on Tuesday June 24 1997.

Don Heath, President and CEO of ISOC, assumed the duties of Chairman of the Meeting and called the Meeting to order at 3:50pm on June 24. Geoff Huston, Secretary of the ISOC Board of Trustees, assumed the duties of Secretary of the Meeting and recorded the Minutes.

1. Attendance

The following members of the Board of Trustees were present at the Meeting:

Scott Bradner, Vinton Cerf, John Gilmore, Frode Greisen, Don Heath, Christian Huitema, Haruhisa Ishida, Christine Maxwell, Jun Murai, Tim O’Reilly, Jose Luis Pardos, Jon Postel, George Sadowsky and Ben Segal.

Apologies were received from:

Susan Estrada and Dave Farber.

A quorum was present.

Also attending the meeting were:

Geoff Huston (Secretary),
Mary Burger (ISOC Secretariat), Marty Burack (ISOC Secretariat),
C. Joe Pasquariello (ISOC Advisory Council), Nicholas Trio (ISOC Advisory Council), Michael Conn (ISOC Advisory Council), Ole Jacobsen (ISOC Advisory Council), and Stefano Trumpy (ISOC Advisory Council).

The chair welcomed as observers to the meeting the Emeritus Trustees:

Shigeki Goto, Saul Hahn, Tomaz Kalin and Lawrence Landweber.

The chair welcomed the elected Trustees to the meeting: John Gilmore, Christine Maxwell, Jun Murai, Jose Luis Pardos and Ben Segal

The meeting was open to observers.

2. Agenda

The agenda for the meeting was circulated prior to the meeting.

3. Election of ISOC Officers

The Board conducted the Election of Officers for ISOC. The positions filled were:

Chairman of the Board Of Trustees: Frode Greisen
Treasurer: Christian Huitema
Secretary: Geoff Huston
Vice-President for Conferences: George Sadowsky
Vice-President for Education: Larry Landweber
Vice-President for Standards: Scott Bradner
Vice-President for Chapters: Vint Cerf
Vice-President for Publications: Tim O’Reilly
Vice-President for Organisational Members: Christine Maxwell

(voted to office after adoption of Resolution 97-22)

The Board also determined the Executive Committee to be:

Frode Greisen, Scott Bradner, Vint Cerf, Haruisha Ishida, George Sadowsky, and Don Heath as ex-officio member.

Following the election of the Chairman of the Board, the role of chair of the meeting was passed to Frode Greisen.

The Board unanimously adopted Resolutions 97-20 and 97-21.

Resolution 97-20 Appreciation of Larry Landweber.

RESOLVED, that the Board of Trustees expresses its profound appreciation to Larry Landweber, noting in particular Larry’s successful efforts in regularizing the relationship between ISOC and the IETF, and the support of the IAHC initiative during his term as Chairman of the Board of Trustees, and also noting his valued contribution as a long standing Vice-President for Conferences to the INET Conferences.

Resolution 97-21 Appreciation of Emeritus Trustees Goto, Hahn and Kalin.

RESOLVED, that the Board of Trustees expresses its appreciation to Emeritus Trustees Goto, Hahn and Kalin for their support given to ISOC while serving as a Trustee of the Society.

The Board considered the establishment of a Vice-President for Public Policy and noted that this would be considered further by the Executive Committee.

The Board unanimously adopted Resolution 97-22.

Resolution 97-22 Vice-President for Organizational Members.

RESOLVED, that the Board of Trustees establish the office of Vice-President for Organizational members to ensure that due focus and attention is provided to this area of ISOC support.

The Board conducted the election of the Vice-President for Organisational Members, with the outcome, as noted above, of the election of Christine Maxwell to the office.

4. Elections Report

The chair of the 1997 ISOC Elections Committee, Scott Bradner, reported to the Board on the 1997 Trustee elections. It was noted that the use of electronic ballot return had contributed to an increase in the ballot, and electronic balloting was used in preference to mailed ballot returns. The Board was urged to continue the use of electronic ballot return for future elections.

The Board unanimously adopted Resolution 97-23 as the timetable for the 1998 elections.

Resolution 97-23 1998 ISOC Nomination and Trustee Election Committee Timetable

RESOLVED, that the Board of Trustees adopt a timetable for the 1998 Trustee nominations and election process in accordance with the procedures of Resolution 94-19, commencing with the opening of the Nominations period on December 1, 1997. The timetable to be adopted is as follows:

December 1, 1997 Nominations Period Opens
December 30, 1997 Nominations Period Closes
January 9, 1996 Nominations Committee Announcement
February 23, 1998 Petition Period Closes
February 24, 1998 Candidate Announcement
March 24, 1998 Ballots Posted
April 1, 1998 Election Period Opens
May 30, 1998 Election Date
June 1, 1998 Challenge Period Opens
June 10, 1997 Elections Committee Certifies Result
June 20, 1998 Challenge Period Closes
July 10, 1998 ISOC Response to Challenge Period Closes
July 20, 1998 ISOC Board of Trustees Annual General Meeting

5. Policy Oversight Committee for generic Top Level Domain Names

The Board discussed procedures related to the selection of the individuals to fill the ISOC nominated seats on the Policy Oversight Committee (POC) for the generic Top Level Domains structure

The Board unanimously adopted Resolution 97-24.

Resolution 97-24 Nomination of POC members.

RESOLVED, that the Board of Trustees selects POC members by the following process:

  1. The Board undertakes an open call for nominations to the POC to the ISOC membership.
  2. Following closure of the Nominations period the President shall forward to the Board a full list of nominations and recommendations as to potential POC candidates.
  3. The Board will make the final selection via an electronic vote of the Board, using the adopted electronic voting procedure.

6. Legal Proceedings

The Board discussed the current status of a long standing suit with Internet Inc. over the use of the term “Internet” in a generic manner. The Board unanimously endorsed the President’s proposal to seek a rapid resolution to the suit along reasonable terms.

Resolution 97-25 Legal Proceedings.

RESOLVED, that the Board of Trustees endorses the approach advocated by Finnegan, Henderson, Farabow, Garrett and Dunner to proceed to a resolution of the legal action with Internet, Inc.

7. Move to Adjourn

The Meeting was adjourned at 4:40pm, 24 June 1997.

Summary of Resolutions

Resolution 1997-20: Appreciation of Larry Landweber.

RESOLVED, that the Board of Trustees expresses its profound appreciation to Larry Landweber, noting in particular Larry’s successful efforts in regularizing the relationship between ISOC and the IETF, and the support of the IAHC initiative during his term as Chairman of the Board of Trustees, and also noting his valued contribution as a long standing Vice-President for Conferences to the INET Conferences.

Resolution 1997-21: Appreciation of Emeritus Trustees Goto, Hahn and Kalin.

RESOLVED, that the Board of Trustees expresses its appreciation to Emeritus Trustees Goto, Hahn and Kalin for their support given to ISOC while serving as a Trustee of the Society.

Resolution 1997-22: Vice-President for Organizational Members.

RESOLVED, that the Board of Trustees establish the office of Vice-President for Organizational members to ensure that due focus and attention is provided to this area of ISOC support.

Resolution 1997-23: 1998 ISOC Nomination and Trustee Election Committee Timetable

RESOLVED, that the Board of Trustees adopt a timetable for the 1998 Trustee nominations and election process in accordance with the procedures of Resolution 94-19, commencing with the opening of the Nominations period on December 1, 1997. The timetable to be adopted is as follows:

December 1, 1997: Nominations Period Opens
December 30, 1997: Nominations Period Closes
January 9, 1998: Nominations Committee Announcement
February 23, 1998: Petition Period Closes
February 24, 1998: Candidate Announcement

March 24, 1998: Ballots Posted
April 1, 1998: Election Period Opens
May 30, 1998: Election Date
June 1, 1998: Challenge Period Opens
June 10, 1997: Elections Committee Certifies Result
June 20, 1998: Challenge Period Closes
July 10, 1998: ISOC Response to Challenge Period Closes
July 20, 1998: ISOC Board of Trustees Annual General Meeting

Resolution 1997-24: Nomination of POC members.

RESOLVED, that the Board of Trustees selects POC members by the following process:

  1. The Board undertakes an open call for nominations to the POC to the ISOC membership.
  2. Following closure of the Nominations period the President shall forward to the Board a full list of nominations and recommendations as to potential POC candidates.
  3. The Board will make the final selection via an electronic vote of the Board, using the adopted electronic voting procedure.

Resolution 1997-25: Legal Proceedings.

RESOLVED, that the Board of Trustees endorses the approach advocated by Finnegan, Henderson, Farabow, Garrett and Dunner to proceed to a resolution of the legal action with Internet, Inc.