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Board of Trustees Meeting Minutes

No. 116 (November 3, 2014)
Board Meeting Minutes

Minutes of Board Meeting No. 116

Author: S. Bradner
Date: 2014-11-03
Committee: BOT
Document: 2014-116
Status: Confirmed
Maintainer: S. Bradner
Access: Unlimted

INTERNET SOCIETY

116th Meeting of the Board of Trustees of the Internet Society, November 3, 2014.

The ISOC Board of Trustees met from 9:03 PM to 10:34 PM UTC on Monday, November 3, 2014 via teleconference.

The following members of the Board of Trustees were present:

Kathy Brown
Eric Burger
Narelle Clark
Keith Davidson
Gihan Dias
Hans Peter Dittler
Hiroshi Esaki
Dave Farber
Bob Hinden
Jason Livingood
Desiree Miloshevic
Sean Turner
Rudi Vansnick

Also present:
Scott Bradner (Secretary)
ISOC staff

Minutes taken by Scott Bradner.

1. Welcome, Apologies and Declaration of Conflicts
Bob called the meeting to order at 9:03 PM.  He asked if anyone had any conflicts with the agenda items. No one said they did.

2. Consent Agenda
Dave moved to approve the consent agenda.  Desiree seconded the motion, which passed unanimously.

(a) Approve the minutes of the 115th meeting of the Board of Trustees.
(b) Ratify the e-vote to approve the 2015 Elections Timetable.

Resolution 2014-54 Approve Consent Agenda
RESOLVED, that the following items contained in the Consent Agenda were approved and ratified:

a/ Approve the minutes of the 115th meeting of the Board of Trustees.
Resolution 2014-55: Approve the minutes of the 115th Board meeting.
RESOLVED that the minutes of the 115th meeting of the Board of Trustees, held on September 18, 2014 in Irvington, Virginia, USA is approved.

b/ Ratify the e-vote to approve the 2015 Elections Calendar.
Resolution 2014-56: Ratify the e-vote to approve the 2015 Elections Calendar.
RESOLVED that the e-vote held between September 22 and 29, 2014 approving the 2015 Elections Calendar is ratified. The e-vote passed unanimously. The resolution in the e-vote was:

RESOLVED, The ISOC Board of Trustees approves the Board Elections Calendar as follows:
Call for Nominations opens: Tuesday, 21 October 2014
Nominations period closes: Saturday, 20 December 2014
Nominations Committee deliberations end: Saturday, 7 February 2015
Candidates announced. Petitions period opens: Monday 16 February 2015
Petitions period closes: Saturday, 28 February 2015
Final candidate slate announced. Candidate Forum begins: Monday, 2 March 2015
Ballots posted. Voting opens: Friday, 13 March 2015
Voting closes. Ballots counted: Monday, 6 April 2015
Certification of election. Challenge period opens: Friday, 10 April 2015
Challenge period closes: Friday, 17 April 2015
Challenge response period ends. Results finalized and announced: Tuesday, 21 April 2015

3. Welcoming New Chapters
PURPOSE: Welcome new chapters.

Dave moved to welcome the Internet Society Turkey Chapter.  Hans Peter seconded the motion, which passed by acclamation.

Resolution 2014-57: Welcome the new Internet Society Turkey Chapter.
RESOLVED, that the ISOC Board of Trustees warmly welcomes the new Internet Society Turkey Chapter, which was chartered and approved since the last Board meeting.

Keith moved to welcome the Internet Society Republic of Korea Chapter.  Hiroshi seconded the motion, which passed by acclamation.

Resolution 2014-58: Welcome the new Internet Society Republic of Korea Chapter.
RESOLVED, that the ISOC Board of Trustees warmly welcomes the new Internet Society Republic of Korea Chapter, which was chartered and approved since the last Board meeting.

The meeting moved to Executive Session at this time.

4. Update on Internet Governance: Plenipot, etc.
PURPOSE: Receive update on recent and upcoming Internet governance activities.

Kathy provided an update on the ITU Plenipot, which is in progress.

5. Review 2014 Performance and Year End Forecast 
PURPOSE: Receive report on 2014 year-end financial forecast.

Greg Kapfer provided, and the board discussed, an overview of the current year-end 2014 forecast and ISOC’s 2014 performance.

6. High-level overview of 2015 Plan
PURPOSE: Receive preliminary overview of the Internet Society’s 2015 Plan.

Kathy provided a very brief overview of the current ISOC 2015 plan.

7. Update on IANA Stewardship Transition Coordination Group
PURPOSE: Receive update on the status of IANA Stewardship Transition Coordination.

Narelle provided an update on the status and activities of the IANA Stewardship Transition Coordination Group.

8. AOB

8.1 – Bob asked if the Board had any comments on the proposed agenda for the Honolulu Board meeting. The Board made some suggestions.

8.2 – Early 2015 Board meeting.  Bob noted that the rumors were that ICANN was going to move their meeting away from Marrakesh because of the Ebola scare.  He said that if the move happened the Board should figure out where and when to meet.

Adjournment
Dave moved to adjourn.  Narelle seconded the motion.  Their being no objection, the meeting was adjourned at 10:34 PM.

Summary of Resolutions

Resolution 2014-54 Approve Consent Agenda
RESOLVED, that the following items contained in the Consent Agenda were approved and ratified:

a/ Approve the minutes of the 115th meeting of the Board of Trustees.
Resolution 2014-55: Approve the minutes of the 115th Board meeting.
RESOLVED that the minutes of the 115th meeting of the Board of Trustees, held on September 18, 2014 in Irvington, Virginia, USA is approved.

b/ Ratify the e-vote to approve the 2015 Elections Calendar.
Resolution 2014-56: Ratify the e-vote to approve the 2015 Elections Calendar.
RESOLVED that the e-vote held between September 22 and 29, 2014 approving the 2015 Elections Calendar is ratified. The e-vote passed unanimously. The resolution in the e-vote was:

RESOLVED, The ISOC Board of Trustees approves the Board Elections Calendar as follows:
Call for Nominations opens: Tuesday, 21 October 2014
Nominations period closes: Saturday, 20 December 2014
Nominations Committee deliberations end: Saturday, 7 February 2015
Candidates announced. Petitions period opens: Monday 16 February 2015
Petitions period closes: Saturday, 28 February 2015
Final candidate slate announced. Candidate Forum begins: Monday, 2 March 2015
Ballots posted. Voting opens: Friday, 13 March 2015
Voting closes. Ballots counted: Monday, 6 April 2015
Certification of election. Challenge period opens: Friday, 10 April 2015
Challenge period closes: Friday, 17 April 2015
Challenge response period ends. Results finalized and announced: Tuesday, 21 April 2015

Resolution 2014-57: Welcome the new Internet Society Turkey Chapter.
RESOLVED, that the ISOC Board of Trustees warmly welcomes the new Internet Society Turkey Chapter, which was chartered and approved since the last Board meeting.

Resolution 2014-58: Welcome the new Internet Society Republic of Korea Chapter.
RESOLVED, that the ISOC Board of Trustees warmly welcomes the new Internet Society Republic of Korea Chapter, which was chartered and approved since the last Board meeting.