Minutes of the Meetings of the Executive Committee of the Internet Society

08 September 2009
Executive Committee Meeting Minutes

Committee: Executive Committee of BoT
Document: Excomm-09-05
Status: Unconfirmed
Maintainer: Minutes taken by Scott Bradner.
Access: Unlimited

Present:
Raul Echeberria (Chair)
Ted Hardie (Treasurer)
Daniel Karrenberg
Desiree Miloshevic
Lynn St.Amour (President and CEO)
Alejandro Pisanty

Also present:
Scott Bradner (Secretary)

The Executive Committee of the ISOC BoT met on Tuesday 8 September, 2009 from 10:10 AM-12:12 PM US EDT by teleconference.

I. Opening Comments
Raul welcomed the excom members and noted that it was his first excom meeting. He said that he is very confident that all ex-comm members, including those with more experience, will contribute in order to make things work.

He reviewed the agenda, noting that some of the agenda items needed decisions from the whole board. The goal of the excom in regards to these topics is to facilitate the board process. He noted that other topics would be for information only.

Raul asked if anyone had any suggestions for the agenda. Lynn brought up one additional topic to be covered under AOB.

II. Review September 21st ISOC Board of Trustees Meeting Draft Agenda
Raul asked if anyone have any suggestions for the draft agenda for the Sept. 21 board call. Lynn noted that the agenda includes a new topic – a discussion of a review process for the ISOC tax return since the US tax regulations have changed to require such a review before the return is filed.

The excom agreed to send the draft agenda to the board list for their review.

III. Review Call for Candidates for PIR Board of Directors
Lynn reviewed the process used to select members of the PIR Board of Directors. She noted that two current board terms will be up mid-year 2010 and said that a call for candidates should be issued in October. She asked if the excom agreed with the process, as they would be acting as the Appointment Committee. She noted that input was needed from the PIR board about what PIR will be looking for in terms of board members as well as from ISOC. Daniel noted that the process had been recently approved by the ISOC Board so that the only action required from the ExComm was to acknowledge their role in this process. The ExComm then so acknowledged. Desiree mentioned that she should excuse herself from excom discussions on specific PIR board candidates due to a conflict of interest.

IV. Executive Committee Meeting 2009 – 2010 Schedule
Raul suggested that the excom generally hold a conference call monthly. Daniel noted that the excom had been meeting on the 3rd Monday of the month in the past. Raul said that would be OK but that individual calls might have to be changed. The excom agreed to hold polls to determine which 3rd Mondays would not work and asking what time would be best for the excom members.

V. Cultural/Natural Diversity within ISOC
Daniel said that this topic had come up a number of times in the past but that specific points of discussion had never been agreed. He also noted that the issue of multi language support on the ISOC web site had also come up a number of times. The excom discussed the issue and possible directions.

Raul suggested that Lynn prepare a report for the board providing a profile of the current staff, including where staff are located, language skills, work at home etc. He noted that the board had already asked for a report concerning additional multi-lingual support on the ISOC web site.

Lynn said much of this work is underway but she felt that a proper context and framework for the discussion was important. She suggested that she work with Raul and/or the ExComm to establish a framework to ensure that the resulting discussions would focus on working towards a desired future and not debating individual positions. The excom agreed to this direction.

VI. Strategic planning process update.
Lynn provided an update of ISOC activities including a report on actions underway with the IETF and Public Interest Registry (PIR). She said that management was preparing various outreach activities to members/chapters as well as other organizations, largely based on the scenario planning activities management had undertaken, but also including the Strategic Initiatives, etc.

VII. Chapters status
Raul reminded the excom that he requested a report from the ISOC staff on the status of chapters.

Lynn said a report had been prepared but that given the time constraints she would send the report to the Board rather then review here on the ExComm call.

VIII. 2008 Audited financial statements.
Ted reported that ISOC’s auditors have finished the audit report and that the report has been reviewed by the members of the Audit Committee.

IX. IETF outreach
Raul said that he feels that ISOC needs to work with IETF representatives to expand IETF outreach around the world. He said that he would send his thoughts about this to the board mailing list.

X. AOB
The excom went into executive session to discuss the topic of cooperation between ISOC and another Internet organization.

The meeting was adjourned at 12:12 PM.