Minutes of the Meetings of the Executive Committee of the Internet Society

27 September 2004
Executive Committee Meeting Minutes

Committee: Executive Committee of BoT
Document: excom-04-009
Revision:
Supersedes:
Status: Unconfirmed
Maintainer: Minutes taken by S. Bradner.
Access: Unrestricted

Present:
Fred Baker (Chair)
Steve Crocker
Rosa DelGado
Lynn St. Amour (President)
Glenn Ricart
Scott Bradner (Secretary)
Lynn DuVal (ISOC Director of Finance)

Apologies were received from Pindar Wong.

The ISOC ExCom met from 6:35 pm to 10:35 pm (EDT) September 27, 2004 in person and via conference call.

I – Open board slots
he ISOC now has two open slots on the board with Larry Landweber’s resignation. The ExComm discussed the options to fill these slots. Fred asked if there was a reason that these slots need to be filled before the next regular process. Lynn reminded the ExComm that the board has the option to fill these slots based on the by-laws, in which case the appointments are until the end of the term or, at the Board’s request, can be effective for a shorter period of time. The discussion on options was deferred to the Strategic Retreat. If the members of the board present at that meeting wanted to move ahead with interim appointments it could be done via an email ballot or conference call.

II – ISOC infrastructure
In response to a question Lynn mentioned that ISOC is in the middle of an RFP process to upgrade all of our IT infrastructure and that these upgrades are scheduled for this year.

III – ISOC Strategic Retreat Preparations
The ExComm discussed the need for one or more sessions not directly related to strategy planning during the Board Strategic Retreat. The ExComm felt that one such session was needed to discuss possible Board appointees in light of the recent resignations. Lynn also suggested another session focus on the model she was working to with respect to management’s responsibilities vs. Board responsibilities. At the conclusion of the ExComm meeting it was decided that this would be done in board-only session at the start of the Retreat.

IV – PIR Update, financial review & recommendations for upcoming Board elections.
Lynn reported on the PIR board meeting a week and a half ago. Lynn noted that there was currently one open slot on the PIR board due to David Maher’s appointment as a member of staff and that there will be one additional open slot soon. The ExComm felt that Glenn Ricart would be a good candidate to fill the immediate vacancy. Glenn agreed to consider the possibility overnight.

V – IETF Update – prepare discussion for Strategic Retreat and Joint IESG, IAB and ISOC meeting
Lynn noted the poll that is underway to gauge IETF consensus on the two proposals for the future direction of the IETF administrative functions. This will be further discussed at the retreat and on Thursday at the Joint IAB/IESG/ISOC meeting.

VI – IESG/IAB/ISOC meeting. Review high-level financial requirements – 2004 and 2005.
Lynn reported that Leslie Daigle and Carl Malamud have generated a number of preliminary spreadsheets on budget projections for the IETF administrative costs for discussion but they are not yet ready for distribution. Lynn reported that she had some questions on them and had emailed Leslie. She will use this information in drafting a high-level overview of a possible 2005 budget for ISOC.

VII – ISOC Financial review – 2004 and 2005
Lynn previewed the Financial review she will be presenting to the Strategic Retreat. She mentioned that the 2005 numbers were at a very high level and not a formal budget proposal.

VIII – Internal office process & staff
Steve urged Lynn to figure out what staff and equipment she needs and put it in the budget. He said that the ISOC did not need to be focused so strongly on being frugal.

The meeting was called to an end at 10:35 pm.