Minutes of the Meetings of the Executive Committee of the Internet Society

21 March 2005
Executive Committee Meeting Minutes

Committee: Executive Committee of BoT
Document: excom-05-002
Revision:
Supersedes:
Status: Unconfirmed
Maintainer: Minutes taken by S. Bradner.
Access: Unrestricted

Present:
Fred Baker (Chair)
Steve Crocker
Rosa DelGado
Glenn Ricart
Lynn St. Amour (President)
Scott Bradner (Secretary)
Pindar Wong
Lynn DuVal (ISOC Director of Finance)

The ISOC ExCom met from 10:07 am to 11:30am (EST) March 21, 2005 via conference call.

I – PIR
Steve asked Glenn if there was going to be a PIR board meeting at Mar del Plata, Argentina. Glenn said that there would be a PIR board meeting at Mar del Plata.

  • ISOC PIR Committee Update
    Glenn reported that the ISOC PIR Committee would also be meeting in Mar del Plata.
  • PIR Board of Director Elections
    Lynn reminded the ExComm of the status of the search for a PIR board member and suggested that the ExComm take advantage of the presence of three ExComm members during the upcoming ICANN meeting in Argentina to hold preliminary conversations with possible candidates. She also reported that the PIR chair and CEO had been informed of the decision made at the ISOC board meeting to not rush an appointment to fill the PIR board vacancy. The ExComm discussed a few possible candidates but did not reach any consensus on one.
  • Misc. PIR “Operational Updates”
    Lynn stated that she had reviewed the discussion held at recent ISOC and PIR Board meetings with Ed Viltz, the CEO of PIR with respect to the 2005 – 2008 funding trends from PIR. Ed believes he will know end of July what the forecasts will be.

Ed Viltz requested that Lynn join he and David Maher on a call last week to review certain agreements made during the .org bid.

II – IETF/IASA

  • Update on CNRI – ISOC meeting
    Steve gave the ExComm a report on last week’s meeting with Bob Kahn. He reported that he, Fred Baker, Stephen Squires, Lynn St. Amour, Leslie Daigle and Scott Bradner met with Bob and an CNRI assistant (Alice) on Monday March 14. They reported that the meeting resulted in general agreement about ways to move forward.
  • IETF restructuring update
    Steve reported that the transition team was reviewing applications for the IAD position. He reminded the ExComm that the IESG and IAB will be making their appointments to the IAOC soon at which time the IAOC will have a quorum and thus take over from the IASA Transition team. Lynn reported that the new IETF Chair has requested some funds for equipment to update the IETF audiocast abilities and to support tool development.

III – IM/Chapter & Projects Update
Lynn reported that David McAuley had sent a note to the chapter list the end of last week outlining the proposed project proposal funding process. The ExComm discussed the responsiveness of the chapters on the chapter list. A worry was expressed that too many chapters were not all that responsive.

IV – Thoughts on how to improve Management’s reports to the BoT
Lynn noted that she was following up on her note to the board list a week or so ago and was calling each board member individually. She said that she is seeking feedback on the effectiveness of the last board meeting and any suggestions for changes. Fred suggested that it would be better to move the IETF-related discussions a bit earlier in the agenda. Lynn agreed noting that things will change to some degree with the startup of the IASA.

V – Strategic Operating Plan/Staff Updates
Lynn reported that she and Lyman expected to complete the strategic portion of the plan by June and the program portion as needed to meet the budget process. She asked for feedback on the SOP discussion during the board meeting. Glenn said that he felt that it might be a good idea to look at future ISOC directions without focusing on the existing pillar-based thinking. Lynn reported that she will have a call with Lyman later this week and will determine when a revision of the SOP will be ready. She or Lyman will send a note to the board when the schedule has been determined. Lynn reported on internal discussions on staffing options at ISOC. Fred pointed out that a number of people had suggested that the ISOC offer a range of web support functions to the chapters. Lynn said that ISOC staff was in the middle of major restructuring of ISOC technical infrastructure. She said that it would be reasonable to plan additional support infrastructure for things like chapter web pages after the current restructuring is complete.

VI – AOB
Fred noted that George Sadowsky had provided an updated elections schedule and had asked that the board approve it formally. Fred said he would send a note to the board soon.