Minutes of the Meetings of the Executive Committee of the Internet Society

19 January 2009
Executive Committee Meeting Minutes

Committee: Executive Committee of BoT
Document: Excomm-09-01
Revision:
Supersedes:
Status: Unconfirmed
Maintainer: Minutes taken by Elizabeth Oluoch, maintained by Scott Bradner.
Access: Unlimited

Present:
Daniel Karrenberg
Lynn St Amour
Desiree Miloshevic
Franck Martin
Ted Hardie

Also present:
Elizabeth Oluoch

Apologies
Scott Bradner (Secretary)

The Executive Committee of the ISOC BoT met on Monday 19 January, 2009 from 19:00 to 20:38 UTC by teleconference.

I. Opening Comments from the Chair
Daniel called the meeting to order at 19:00 UTC.

The excom reviewed the agenda and agreed the item on Board Governance/Management should be a discussion taken up by the full Board at the March meeting. The excom also agreed to discuss various actions related to the IAB Slate confirmation under AOB.

II. Operational Updates
(a) IETF Update

Lynn reported that the $150 K stimulus funding approved by the Board had been well received by the IETF and that a number of efforts were being undertaken by the IAOC and ISOC staff to improve the long-term financial viability of the IETF.

The excom recommended that the IAOC and ISOC staff continue their development efforts to help promote the IETF.

(b) Board Governance/Management Discussion at March Board meeting

The excom moved to take this to the full board for preparation in order to support a discussion at the March Board meeting in San Francisco.  Daniel said he would take this forward.

(c) 2009 Strategic Objectives, etc.

Lynn reported that she was in the midst of finalizing 2009 goals and

objectives for the Executive Team and their staffs. She emphasized that all ISOC employees would have 2009 Goals and Objectives.  She added that her draft goals and objectives were under development and she agreed she would  provide them to the excom in early March. – The excom was satisfied with this timetable.

(d) Geneva office, etc.

Lynn reported that the ISOC Geneva office would begin using its new office space in February.

Lynn also reported that the nominations slate would be announced on February 3 and that Patrick Vande Walle, Chair of the Elections Committee, and Peter Godwin had released their report on the results of the proposed e-voting system and we would be going ahead with the system.

III. Proposed Agenda for Board Meeting #70 (Based on Board Work Plan)
The excom reviewed the draft board meeting agenda. The excom was satisfied that it was aligned with the Board Work Plan and agreed that it should be sent to the full Board for comment.

The excom also agreed on the following course of action:

-The Chair would send a note to the full Board asking them to define the structure for the Board’s Discussion on the Board Governance/Management agenda item as it was important for this to be prepared in advance.

-Any other agenda items from the excom should be proposed to the full Board with stated objectives and intended outcomes. The board could then make a determination on whether to fit the item(s) on the agenda.

IV. AOB
(a) IAB Slate and Process conference call is scheduled for January 22.  The excom reviewed the purpose and outcome of the planned conference call.

(b) November 2009 Board Meeting

Lynn reminded the excom that the November 2009 Board meeting in Japan coincides with the start of the 2009 IGF meeting in Egypt. She said that, given the distance between the two meetings, this would be extremely tight for many Trustees and Senior staff that attend IGF. The excom recommended that 3 alternative dates be proposed to the full board prior to the March Board meeting, and that the discussion on rescheduling the November Board meeting begin early.

Meeting adjourned at 20:38 UTC