Minutes of the Meetings of the Executive Committee of the Internet Society

17 March 1998
Executive Committee Meeting Minutes

Author(s): Donald M. Heath
Date: 1998.3.17
Committee:Executive Committee of BoT
Document: 98-03
Revision:
Supersedes:
Status: Revision 2
Maintainer: D.M. Heath
Access: Unrestricted

Meeting was called to order by ISOC Chair, Frode Greisen at 8:00am ET USA.

Participants:
Frode Greisen
Scott Bradner
Haruhisa Ishida
George Sadowsky
Donald M. Heath
Larry Landweber
Marty Burack

1. Membership Status
Three-fourths of ISOC Organization members are up for renewal by January 1. There are 150 up for renewal for all of 1998; 115 have been invoiced. Including new members in 1998, we have collected dues from 46; there are 52 that are over due and are being contacted.

There are 9 new members in 1998 who have paid already; there are 11 new members who have not paid (not all of whom are new in 1998, but are recently new members).

Total estimated new members is 149 which nets out those who have been dropped for non payment, or who have cancelled.

Annual recurring revenue from Organization members now equals $1,346,750; our new goal is $2,000,000.

2. Status of Renewing Organization Members
There are 52 members who are at least 2 months in arrears. Email has been sent, in the last week, to 34 reminding them to renew and encouraging them to upgrade to Gold. Eight have already responded with 2 cancelling for reasons of lack of funds, and merger. The remaining will be contacted week of 16 March 1998 and their total comes to $38,250.

Total delinquent equals $413,250 assuming no one upgrades.

3. Cash Flow Status
Cash flow projections with reasonable assumptions shows cash flow increasing through June. Heath pointed out that revenues are front-end loaded so that attention must continue on new members, collections for renewals, and INET’98 sponsorships.

4. February Financial Statements
Actual revenue/expenses compared to plan is favorable, showing a positive $20,000 year-to-date. However, as Heath pointed out, the key is monitoring actual monthly expenditures to actual reveune accrued. February was positive by just over $3,000 compared to January, which was negative by $45,000. The trend was positive.

5. INET’98
The Executive Committee expressed serious concern over the lack of concrete progress and expressed fear of failure unless significant correction could be shown by month’s end. Specifically, this means sufficient funds in the bank to assure the financial and operational success of the INET’98 conference, by the end of March 1998.

Sadowsky reported that of the more than $1,600,000 in sponsorship funds originally claimed by the local organizing committee in Geneva likely to be obtained for support of the conference, less than $200,000 has been collected. He also reported that the ability of the local organizing committee to handle the many facets of implementation using volunteer labor was severely lacking.

The Executive Committee instructed Sadowsky, as Vice President of Conferences, to thank the local organizing committee and its supporters for their efforts; but, to require that they produce deposits of $800,000 by the end of month in the ISOC bank account in Geneva; failure would force the Executive to cancel the conference or seek to hold it at another location. ISOC does not have funds to cover a major financial loss on the conference.

Sadowsky will provide frequent updates to the Executive Committee on INET’98 progress, and specifically will report on actions taken to meet this goal.

6. Green Paper Comments
ISOC comments on the US government proposal on the Internet DNS have been submitted to the ISOC Trustees and a vote for acceptance was called one week ago. A quorum has been established and the response has been accepted. It was noted that six members had not yet voted and voting ends today, 17 March 1998.

7. Trustee Election Status
Bradner reported that ballots were being printed; the mechanisms to allow voting by FAX, the Internet, and via post, are all in place. Election logistics are on schedule and no problems are anticipated.

The meeting was adjourned at 8:40am.