Minutes of the Meetings of the Executive Committee of the Internet Society

15 September 2003
Executive Committee Meeting Minutes

Committee: Executive Committee of BoT
Document: excom-03-007
Revision:
Supersedes:
Status: Unconfirmed
Maintainer: Minutes taken by S. Bradner.
Access: Unrestricted

Present:
Fred Baker (Chair)
Steve Crocker
Latif Ladid
Kees Neggers
Glenn Ricart
Pindar Wong
Lynn St. Amour (President)
Lynn DuVal – ISOC Dir. of Finance
Scott Bradner (Secretary).

The ISOC ExCom met from 10:10am to 12:22 pm (EDT) September 15th, 2003 via conference call.

I – Financial Update, including .org funding status – L. St.Amour
Lynn mentioned that the financial report had been sent to the board two weeks ago; given the full ExComm agenda she recommended we review only the cash flow. She estimates that the Platinum contributions will be about $100,000 more than was budgeted for and are due in the fall. However, organization member revenues may fall short and meeting our target here is largely dependent upon bringing more organization members in during the remainder of the year. The rest of the cash is expected to come in according to expectations, with one exception – PIR may have some additional funding for projects later this year. The expenses associated with cash flow are also expected to come in as forecast except for any additional funding expenses that may be associated with additional .org funds.

Lynn reviewed the motion approved by the PIR board to support the programs that ISOC will be developing.

Lynn mentioned that in response to a request from a Board member a list of organizational members whose memberships will be expiring will be sent to the extended board monthly so that the board members can use their contacts to help ensure maximum renewals.

II – PIR Board Appointment process – L. Ladid
Latif reported that the call for nominees for the PIR board has been published. The window for nominations ends in two weeks. Lynn will send the list of criteria and candidates that was used in the selection of the current PIR board to the ExComm.

III – IETF Universe Update – L. St.Amour/F. Baker/S. Crocker
Discussions have started among IETF folk about issues involving support for IETF. An Advisory Committee has been established and Fred, Steve and Lynn are ISOC’s representatives on this committee. The discussions have just started and will take a while to resolve.

IV – Planning & Budgeting Process – L. St. Amour /All

IV.1- ICANN & ALAC – a discussion
Steve reported that the ICANN At-Large Advisory Committee (ALAC) is working out what sort of educational activities ICANN needs to meet its needs. Steve suggests that ALAC should work to ensure that the ALAC educational activities are complementary. Steve suggested that ISOC communicate with its chapters about the ALAC activities and offer suggestions on how ISOC chapters can work with ICANN.

Lynn will follow-up on both these items.

IV.2- Agree on 2004 Operating priorities
Lynn discussed ISOC’s priorities, including helping the IETF work out its support needs, expanding the individual membership, working with the organizational members, increasing the benefits to both individual and organizational members, overseeing the PIR relationship, significantly increasing our policy and educational activities as well as supporting new project development. She asked the ExComm what support there was from the Board for a strategic planning exercise at this time given the priorities above.

The ExComm discussed Lynn’s question and concluded that the ExComm should try to help understand the responses from Lynn’s request for ideas from before the last board meeting and see if there are specific things that should be pursued or further discussed.

IV.3 – 2004 Planning & Budgeting Process
Lynn reported that the planning for the budget process was underway and that this years process would need to take into account PIR’s schedule. She said that she would be sending a note to the board soon with a specific schedule.

V Miscellaneous/ AOB

V.1- Elections committee chair update
Fred reported that he is still seeking a volunteer to chair the ISOC Elections Committee.

V.2 – IETF NomComm representative – update for ExComm minutes
Lynn reported that Brian Carpenter has agreed to be the ISOC representative to the IETF Nominations Committee. This appointment must be ratified by the IETF.

V.3 – Governance Update – possible reduction in size of Board
Fred reported that there was significant opposition among the Board to his proposal to reduce the size of the Board. Fred noted that the discussion of this idea is mixed up with the discussion of the creation of a new level of individual membership. Fred also noted that Lynn is due to provide a report to the board on the addition of a professional class of membership in a month or so and suggested that further discussion of the board size be delayed until Lynn makes her report.

V.4 – Conflict of Interest Statement (revision of current policy)
Lynn reported that she will report on this via email.