Meeting (26 May 1999)

Author(s): Mary Burger
Date: 1999.5.26
Committee: Executive Committee of BoT
Document: 99-04
Revision:
Supersedes:
Status: DRAFT
Maintainer: Mary Burger
Access: Unrestricted

The meeting was called to order by Vint Cerf, Chair, at 8:00am, EDT USA

Participants:
Vint Cerf
Don Heath
Lynn St. Amour
Kees Neggers
Susan Estrada
George Sadowsky
Javier Sola
Torryn Brazell
Craig Jelinek
Ole Jacobsen
Michael Goodman
Mary Burger

1. BUDGET (Financial, 99 Budget, cash flow)
Don Heath reported that the finances look good, and we did turn a profit in April. However, with a potential loss from INET’99 and the more aggressive position we are taking on new initiatives, strategic planning, and PR, we also need a lot more money. Thus, INET profitability is more important than ever and we need more sponsorships. The cash flow is reasonable. We are approaching the point at which INET will make the real difference. If INET breaks even, the status will be fine except that our increased need for cash tranlates to the need for more members.

2. MEMBERSHIP
Vint asked if there would be a membership campaign in place to announce at INET. Mike Goodman said that there needs to be agreement on the pricing model before plans can proceed as well as addressing the chapter issues. Vint said that there would need to be full Board concurrence on the pricing issues and the chapter issues. Several initiatives have begun which are designed to do the work of ISOC, involve members, and generate further interest to bring in more members. The strategic plan should be in reasonable form by INET’99 for the BoT to discuss and finalize.

3. INET’99
Torryn Brazell, Director of Conferences and Education reported that she and Craig Jelinek, local arrangements chair, met with the Freeman Company in San Jose for the final walk through. Freeman is a vendor with a large share of the INET’99 budget. It was determined that there will be scaling back of planned expenditures and changes in the budget will be made to reflect that.

When the revised budget is prepared Torryn will be able to determine the break even point. We are short of the 1000 room nights on one peak night (Wednesday or Thursday are considered the peak nights) which is a requirement for the McEnery Convention Center in order to not be charged additional facility use fees. All hotels have been released to book ISOC reserved rooms. This releases a partial liability for us, but the possibility of financial risks remains. Budget projections will ready by the first of June. Vint Cerf requested that the revised budget be sent to the full Board.

Registrations are currently just below 400. Free passes (which include registration information) for the exhibit hall have been prepared and are being distributed to the sponsors (a minimum of 500 to each) which may generate some one-day registrants. A large banner is being put up for 4 days prior to the conference near the light rail in San Jose. All Sustaining Gold members of ISOC have been notified that they each have 5 free registrations to INET.

22,000 INET inserts have been placed in Internet Week, aimed at the West Coast, the DC area and New England and directed at the corporate level. The San Jose Mercury News will be providing coverage and there will be a banner ad in SiliconValley.com this week. A mailing is in process to a list of approximately 13,000 names provided by American Show Management.

Javier Sola, Vice President for Conferences, said that INET is crucial for future conferences. It is more important to bring the people in than to bring the money in.

4. NTW’99
George Sadowksy, Vice President for Education, reported that funding for the Network Training Workshop continues to be a challenge. They have obtained the necessary PC’s, but it may be necessary to pay moderately expensive rental fees for them. Alan Greenberg had offered to ship some computers to San Jose which he is purchasing from McGill University, but this would also require shipping them back.

There are currently two problems with obtaining visas for two of the instructors from Mozambique and Nigeria. George is continuing to work with contacts from the State Department.

At present a deficit of $100,00 – $200,000 is anticipated in the operation of the Workshop.

5. INET 2000, NDSS, K-12 Workshop, INET 2001,02,03
Vint reported that while in Hong Kong recently, he met with representatives from Hong Hong who were very interested in participating in INET 2000. He suggested that they look to March/ April of next year to organize an Internet Fiesta. Javier said that NTT is expected to be a major sponsor for INET 2000. There are 3 branches of NTT, and the mobile phone division will likely be the branch most involved.

Ole Jacobsen, Vice President for Chapters, and Don Heath will be in Japan the week of 1 June for Networld and Interop and expect to be meeting with those who are coordinating the INET process in Japan.

Torryn reported that David Lassner, chair of the K-12 Workshop, has recommended that ISOC discontinue having this at INET. Nine years ago when we started, there was only one Internet educator’s workshop, today there are significant numbers of them. Don pointed out that the NDSS conference has turned into a good venture and perhaps the K-12 could be done in a similar manner. Torryn felt that there is a lot of potential for this type of activity.

Javier suggested that the request for proposals for INET 2001, 02, 03 be released now. Hong Kong has expressed an interest in submitting a proposal.

6. STRATEGIC PLAN
Don pointed out that there are many initiatives in which ISOC is involved that we should publicize. These initiatives will be at the core of our strategic plan. ISOC has been making significant efforts to communicate with the ISOC membership and chapters as well as outside entities in an attempt to fully understand the elements required in a plan to meet the goal of 100,000 individual members by 2000.

Michael Goodman estimates that he will need approximately 3 hours at the San Jose board meeting to cover the strategic plan, and he believes it will be in a reasonably complete form by then.

7. CHAPTERS
Lynn St. Amour, Executive Director of ISOC EMEA, explained how the Netherlands chapter operates. They recruit organizational members and then give a specified number of individual chapter memberships to the organization but those individuals are not ISOC members. Kees Neggers explained these individuals are not identified as the memberships are given to the organizational members.

Lynn reported on the Berlin Chapters meeting which had approximately 25 in attendance. There seemed to be a fair amount of interest in the free membership model. There was some discussion over the proposed increased dues structure and new levels. There will be a Strategic Plan email list for people who want to participate directly in the planning process.

There was interest in the proposed Chapters Advisory Council, but it was not discussed at great length in the Berlin meeting. Vint asked what the time frame was for this and Ole said the expect to announce it at INET. People need to be selected and a first meeting to be held. Not everyone will be at INET so procedures need to be available on the net.

Lynn said there has been discussion of officers, duties and responsibilities for the Chapters AC and there are plans to meet at INET to finalize the guidelines and procedures for the elections. There were suggestions by some in attendance at the meeting for the agenda of the chapters meeting in San Jose. The draft agenda will be circulated to Vint, Don, Lynn, Ole, Terry and Mike and after review will be sent to the chapter chairs.

8. PUBLICATIONS
Vint asked for clarification on the status of OnTheInternet as a print publication and/or an online publication. Don said that this has been put on hold until the end of the year. Early next year, we would consider an electronic format and the publication of two issues of the hard copy plus an annual report. This should be designated as a topic for discussion and decision at the Board meeting in July.

Susan raised the issue of the lack of a webmaster for ISOC at present. We should identify someone who can think about content as well as the strategic outlook. We need a means for being able to get things on the web easily and quickly. Is there a temporary solution?

9. MISCELLANEOUS
There will be no Executive Committee conference call in June in lieu of the Board meeting being held in San Jose, 21-22 June.

The meeting was adjourned at 9:45 AM, Eastern Daylight time, US.

All Board Executive Committee Meeting Minutes

Meeting (26 May 1999)

• Meeting (2 March 2017)
• Meeting (2 February 2017)
• Meeting (18 January 2017)
• Meeting (6 October 2016)
• Meeting (1 September 2016)
• Meeting (8 June 2016)
• Meeting (11 May 2016)
• Meeting (10 March 2016)
• Meeting (16 February 2016)
• Meeting (14 January 2016)
• Meeting (10 December 2015)
• Meeting (14 October 2015)
• Meeting (2 September 2015)
• Meeting (10 June 2015)
• Meeting (13 May 2015)
• Meeting (08 April 2015)
• Meeting (11 March 2015)
• Meeting (14 January 2015)
• Meeting (10 December 2014)
• Meeting (08 October 2014)
• Meeting (21 August 2014)
• Meeting (06 June 2014)
• Meeting (14 May 2014)
• Meeting (12 March 2014)
• Meeting (12 February 2014)
• Meeting (8 January 2014)
• Meeting (11 September 2013)
• Meeting (8 July 2013)
• Meeting (10 June 2013)
• Meeting (20 May 2013)
• Meeting (11 April 2013)
• Meeting (11 February 2013)
• Meeting (14 January 2013)
• Meeting (10 December 2012)
• Meeting (12 November 2012)
• Meeting (04 September 2012)
• Meeting (18 June 2012)
• Meeting (16 April 2012)
• Meeting (21 March 2012)
• Meeting (6 February 2012)
• Meeting (12 September 2011)
• Meeting (22 August 2011)
• Meeting (18 July 2011)
• Meeting (06 June 2011)
• Meeting (02 May 2011)
• Meeting (21 March 2011)
• Meeting (28 February 2011)
• Meeting (24 January 2011)
• Meeting (18 October 2010)
• Meeting (24 August 2010)
• Meeting (7 June 2010)
• Meeting (13 April 2010)
• Meeting (23 March 2010)
• Meeting (25 January 2010)
• Meeting (19 October 2009)
• Meeting (08 September 2009)
• Meeting (15 June 2009)
• Meeting (20 April 2009)
• Meeting (16 March 2009)
• Meeting (19 January 2009)
• Meeting (20 October 2008)
• Meeting (21 April 2008)
• Meeting (18 February 2008)
• Meeting (20 August 2007)
• Meeting (18 December 2006)
• Meeting (16 October 2006)
• Meeting (21 August 2006)
• Meeting (16 January 2006)
• Meeting (19 December 2005)
• Meeting (21 November 2005)
• Meeting (17 October 2005)
• Meeting (21 July 2005)
• Meeting (20 June 2005)
• Meeting (16 May 2005)
• Meeting (18 April 2005)
• Meeting (21 March 2005)
• Meeting (21 February 2005)
• Meeting (20 December 2004)
• Meeting (15 November 2004)
• Meeting (05 November 2004)
• Meeting (18 October 2004)
• Meeting (27 September 2004)
• Meeting (16 August 2004)
• Meeting (19 July 2004)
• Meeting (21 June 2004)
• Meeting (04 June 2004)
• Meeting (20 April 2004)
• Meeting (15 March 2004)
• Meeting (17 February 2004)
• Meeting (20 January 2004)
• Meeting (08 December 2003)
• Meeting (17 November 2003)
• Meeting (15 September 2003)
• Meeting (20 August 2003)
• Meeting (15 July 2003)
• Meeting (19 May 2003)
• Meeting (22 April 2003)
• Meeting (03 April 2003)
• Meeting (14 February 2003)
• Meeting (21 October 2002)
• Meeting (16 September 2002)
• Meeting (19 August 2002)
• Meeting (15 July 2002)
• Meeting (04 June 2002)
• Meeting (02 May 2002)
• Meeting (08 April 2002)
• Meeting (25 February 2002)
• Meeting (31 January 2002)
• Meeting (16 December 2001)
• Meeting (02 December 2001)
• Meeting (26 November 2001)
• Meeting (29 October 2001)
• Meeting (10 September 2001)
• Meeting (30 July 2001)
• Meeting (25 June 2001)
• Meeting (01 May 2001)
• Meeting (26 March 2001)
• Meeting (22 January 2001)
• Meeting (21 November 2000)
• Meeting (30 October 2000)
• Meeting (02 October 2000)
• Meeting (21 August 2000)
• Meeting (29 July 2000)
• Meeting (15 June 2000)
• Meeting (28 April 2000)
• Meeting (31 March 2000)
• Meeting (28 January 2000)
• Meeting (29 October 1999)
• Meeting (27 August 1999)
• Meeting (23 July 1999)
• Meeting (26 May 1999)
• Meeting (09 June 1998)
• Meeting (19 May 1998)
• Meeting (14 April 1998)
• Meeting (12 April 1998)
• Meeting (17 March 1998)
• Meeting (24 February 1998)
• Meeting (14 January 1998)
• Meeting (17 December 1997)
• Meeting (21 October 1997)
• Meeting (22 September 1997)
• Meeting (25 August 1997)
• Meeting (15 July 1997)
• Meeting (27 February 1997)
• Meeting (20 February 1997)