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Chapter Admin Funding

The Chapter Admin Funding programme offers annual funding to support Internet Society Chapters and Special Interest Groups (SIGs) to manage their day-to-day activities and to maximise their effectiveness.

2020 Application Timeline

Programme Objectives

  • Strengthen Chapter and SIG administrative operations
  • Assist Chapters and SIGs establish as formal legal entities
  • Improve Chapter performance
  • Contribute to maintaining an active and dynamic Chapter and SIG Community

What do we Support

The areas supported by Chapter Admin funding fall into six categories:

  1. Official Registration of the Chapter/SIG
  2. General Admin Support
  3. Membership Management
  4. Website Development with Hosting
  5. General Assembly
  6. Marketing, Publicity and Branding

For the full list of supported activities under each of these six categories, please refer to the List of Costs.

The following activities are NOT supported by Chapter Admin funding:

  • Organisation of external events/projects, for this purpose, please apply for Beyond the Net Chapter Small Programme
  • Travel costs for Chapter officers, Board members or Chapter members
  • Compensation of Chapter officers for voluntary engagement

Funding can ONLY be used for the purposes listed in the approved funding application.

Eligibility

Chapter Admin Funding is available to Internet Society Chapters and SIGs only. 

Chapters and SIGs must also meet the following criteria:

  • Chapter/SIG is in good standing (or pre-rejuvenation – on a case by case basis) and meet the minimum Chapter/SIG standards as outlined in the Chapter’s Charter Letter.
  • Chapter/SIG undergoing a rejuvenation process cannot be considered.
  • Chapter/SIG has submitted all required funding reports from previous years.
  • Chapter/SIG has an official bank account in its name according to the local legal registration 
  • Any applications that do not meet the above requirements will automatically be disqualified from receiving funding.

Funding available

The max. amount for which each Chapter/SIG is eligible depends on the results of their performance evaluation.

In 2020, the amounts available to each Chapter/SIG are based on the Jan 2020 performance evaluation results: 

  • Gigabit: up to 3500 USD
  • Megabit: up to 3000 USD
  • Kilobit: up to 2500 USD
  • Bit: up to 2250 USD
  • In Good Standing: up to 2000 USD
  • In Pre-Rejuvenation: up to 1500 USD (approved on a case by case basis)

Application Deadline

The online application for 2020 Chapter Admin funding is open from 5 May to 30 June 2020.

Application Review Process

Applications are reviewed by Internet Society staff to determine whether the activities fit the programme guidelines. Feedback is provided during the this period and, if necessary, staff will reach out for additional information about the submitted application.

Disbursement of Funds

At the time of approval of their application, the Chapter or the SIG is required to sign the Internet Society Grant Agreement.

Please note that depending on the circumstances (e.g. additional information needed), the review period up to the actual disbursement can take several weeks.

Reporting Requirements

The Chapter or the SIG is requested to describe and evaluate the activities undertaken and report on the use of admin funds received at the end of the year, based on the originally submitted financial plan.

The Chapter or the SIG is also requested to keep all invoices for reporting and audit purposes.

In case of non-compliance with these requirements, the Chapter or the SIG may be asked to return funds to the Internet Society and will not be eligible to apply for future funding.

Any questions?

Feel free to contact [email protected] or read ‘Frequently Asked Questions’ below.

Frequently Asked Questions

  • Is this program replacing the small grants program?
    No, the Chapter Admin Funding Programme does not replace Beyond the Net programmes (managed by the Internet Society Foundation). Chapters and SIGs can apply for Chapter Admin funding to cover a set of administrative costs as well as Beyond the Net grants to implement short-term projects.
  • Is this program replacing website support?
    Yes, all administrative costs as website maintenance, local registrations, legal and accounting costs, liability insurance for the Officers of the Chapters, membership management, invoice processing, organization of the general assembly, or even general admin support should be included in the budget.
  • How will reporting work and do we have to present receipts for reporting?
    When you apply, you will be asked for a budget and you will be granted with a period of time to spend it, then you will be asked to provide a reporting on how you finally use the money. We won’t ask for receipts, however, we will audit a random percentage of our Chapters per region, so, Chapters should keep the receipts for each applying period. Chapters that fail the audit, can not apply for the next period.
  • What happens if my Chapter/SIG has overdue reports under the Internet Society Foundation’s Beyond the Net Programme?
    The Chapter/SIG will not be able to apply until the pending information is provided as requested.
  • How can my Chapter/SIG know the amount that will be awarded?
    The max. amount for which each Chapter/SIG is eligible depends on the results of their performance evaluation. The exact amounts per evaluation status are listed on the website as well as in the program application. 

Leading image: Coenraad Loubser (right) teaching Musa Jampo how to solder while doing network maintenance at Mdumbi Backpackers Lodge in the village of Mankosi in the Eastern Cape province of South Africa on 8 March 2018. Loubser is a volunteer with Zenzeleni (“do it yourself” in Xhosa), a village-owned cooperative that is bringing Internet access to the community with the aid of local and international volunteers and funding from the Internet Society. The lodge is one of Zenzeleni’s first customers. © Internet Society / Nyani Quarmyne / Panos Pictures