You are here

Organization Members Advisory Council (OMAC)

OMAC Officer Elections

There are three officers of the Organization Members Advisory Council.  All three share the duties of convening meetings, communicating with members and moving the OMAC to its stated purpose of advising the leadership of the Internet Society on matters of strategic and operational importance.  The officers are referred to as the “Co-Chairs” of the Advisory Council.

Officers are expected to provide the time necessary to plan and prepare OMAC meetings & agendas, travel to IETF and other venues at their or their companies’ expense, facilitate conversations on key topics of interest to the community and be available for planning and other conference calls as necessary.  Because there are three officers, there is an expectation that at least one officer will preside at every physical and virtual meeting of the OMAC.

Period

Elections for OMAC officers will take place at an interval of 24 months after the election results announcement of the prior OMAC officer election. Officers have the flexibility to organize the elections within two months of either side of this time frame to accommodate exigent circumstances and if agreed by documented plurality member consent.  The next officer elections will take place at the end of 2017.

Participation

  1. Only delegates representing members in good standing may nominate, run for office and vote.
  2. Delegates may nominate themselves
  3. Only one delegate – the voting delegate - may cast the ballots from an organization member.  This delegate must be identified to the Secretariat and will be documented in the AMS.
  4. If for any reason the voting delegate is unable to cast the ballot, the member shall designate an alternate who will be validated as the only individual from that member who may vote.

Nominations

Qualifications

a. All nominees for OMAC offices must represent a member in good standing with ISOC dues paid up to or beyond the date of Voting Closes

b. Nominees must be willing and able to commit to the hours per month required for a well-functioning OMAC and to the requirements listed under OMAC Officers above

c. Delegates should be nominated for their personal qualifications and commitment to ISOC organization member engagement

d. Nominations will be made using the form on the ISOC website 

e. Nominations will be published in the OMAC Connect community as they are validated and accepted by the nominees.

Process

a. The Chairs announce the timetable

b. Any OMAC delegates from a member in good standing may nominate an individual for office, including themselves.

c. Nominations are made via the ISOC OMAC voting system.

d. Nominations received after the Closing of Nominations will not be considered.

e. A site in Connect will be established for providing documentation on Candidates, the election and voting processes descriptions, and for two-way engagement between candidates and OMAC membership.

f. Candidates will post a biography in the OMAC Election Library for all the OMAC membership to review. Candidates may also make statements regarding what they would do if elected to OMAC Leadership and why they should be elected.  

g. Members may make comment and ask questions until the day prior to the opening of the vote.  Candidates will have the opportunity to respond in the Connect community

Verification and Validation of nominees and voting delegates

1. All nominators, nominees and voters must be approved by the OMAC secretariat as a staff of a member in good standing.  

2. Validation of nominators and nominees must be completed by the closing of the nomination process.  

3. All nominees must accept their nominations in writing.  It is presumed that those nominating themselves accept their nomination once their candidacy is validated.

4. Validation of voting delegates must be completed five working days prior to the Closing of voting.  

5. Verification will be via the data record in the ISOC Association Management System

Candidate Conversations

All candidates for the three positions will submit a written statement why he or she should be considered as a co-chair of the OMAC.  These will be posted on Connect and form a discussion thread where all OMAC members, not just voting delegates can engage the candidates on pertinent issues.  These conversations will stay interactive for one month.

Ballots

  1. Ballots will be developed by the Secretariat and reside on a webpage with secure access for Secretariat Staff only.
  2. Ballots will be provided to all validated voting delegates by the opening of voting. Ballots will provide secure access for the email address of record of the voting delegate into the ISOC election application.

Voting

  1. Voting will take place via the Org Member AC Connect Community.
  2. The primary email address of record in the AMS of the voting delegate will be used as the unique identifier for voting integrity and protection.
  3. Candidates are not limited to the number of times they vote, but only the last vote of any delegate will be counted.
  4. Ballots may be cast at any time during the period established by the OMAC leadership in the Election Timetable
  5. Delegates may vote for up to three candidates.

Election Results

  1. Votes will be automatically tallied via the ballot system.
  2. Results will be validated by ISOC IT in coordination with the OMAC Secretariat.
  3. Results will be announced and published within one working day of results validation.

Challenge to the Results

  1. Members have three working days to challenge the announced results.
  2. Challenges may be based upon violations of the process stated herein including
  • Standing of the member
  • Qualifications of the Elected officer
  • Proven mistake in the mechanics of the voting system

Appendix of Definitions

  1. Member in good standing – any organization that has paid membership dues to the Internet Society that is valid through the day that OMAC officer voting opens.
  2. Member  - for the purposes of this document ‘member’ will refer to a member in good standing
  3. Delegate – an employee of a member designated to participate in the Advisory Council
  4. Voting Delegate – an employee of a member designated to vote on behalf of the member in the OMAC officer elections.
  5. Secretariat – ISOC staff who are assigned administrative responsibility for OMAC support
  6. Association Management System (AMS)  – the database application that holds the definitive data regarding the Internet Society members and delegates.