The Internet Society requires that every Community Grants Programme grantee, Chapter or Individual Member, submit a minimum of one interim report for grant funds received or spent. In addition, a final report is required when the grant is completed, no later than 30 days after the conclusion of a project.

All reports have two sections, a written description and a financial statement and both reports should cover the same time period. 

Reports should be submitted to:

Ms Ilda Simao
Grants Coordinator
Internet Society
Galerie Jean-Malbuisson, 15
1204 Geneva
Switzerland

Phone: + 41 22 807 14 44
Facsimile: + 41 22 807 14 45
Email: projects@isoc.org

The written section should be in English, but French or Spanish language will be accepted if English is not possible.

The financial section should show local and US$ currency values.

Guidelines for the Written Section

The written portion of reporting is an opportunity to describe both the achievements and challenges in a way that will help Internet Society and the greater Internet community understand the complexities of the community the project intends to benefit.

The written report need not be lengthy but should include all issues that are important to the project’s completion.

Interim Reports:

You must have the follwing information in your Interim Report:

1. Date of report (month/year)
2. A description of the activities undertaken by the project during the reporting period
3. Discussion of the performance to date against the goals of the project
4. Outcomes & achievements
5.  Lessons learned and disappointments
6. Any changes in the design of the project and implications for future work
7. Any additional information that would be useful to the Internet Society community for purposes of an interim report.

The completed written section must be submitted at the same time as the financial report (see below); electronic or hardcopies will be accepted.

Final Reports

You must have the following information in your final report:

1. Date of Report (month/year)
2. A brief overview of the entire project
3. A description of the activities undertaken by the project during the final reporting period & results
4. A list of publications and/or deliverables created and funded through the Community Grants Programme, if applicable (copies are welcome)
5. The project team’s evaluation on the impact of the project in the community who was expected to benefit from the activities, including specific details and examples that verify the impact
6. Methods of disseminating the information gained from completing the project to the wider Internet community
7. Ideas and suggestions on how the project may be replicable and/or sustainable for continued community benefit
8. Any additional information that would be useful to the Internet Society or the wider Internet community for dissemination and knowledge sharing.

The completed written section must be submitted at the same time as the financial report.  Electronic or hardcopies will be accepted.

Deadlines For Reports

The deadlines for reports are specified in the project’s Memorandum of Understanding (MoU) or have been established between the grantee and a member of the Community Grants Programme Committee.

Grantees should be aware that the release of payments for the project is depends on approval of the interim report(s). Late reports may result in the delayed payment of funds.

Guidelines for the Financial Section

Please use the Financial Report Template (.xls) to specify project expenses for both interim and final reports. The completed template must be submitted at the same time as the written report; electronic or hardcopies will be accepted.

Please provide scanned copies of any/all relevant receipts in addition to the Financial Report.

Report on Internet Society funds only: the financial section should report on how the Internet Society funds were spent to fulfill the award purpose only. As stipulated in the Community Grants Programme overview, Internet Society’s portion of the project funds does not exceed 50% of the total cost and other partners/funding sources are expected to participate; these other funds should not be included in the Internet Society interim or final reports.

PLEASE NOTE: The Internet Society will make public information about projects that are funded, particularly the outcome status and reports. This is done to disseminate the information about projects to the larger Internet community as well as encourage interested and eligible parties to apply for funding.

Final project reports will be published in full, including contact points.

Questions?

Any questions regarding the interim and final reports, including the written or financial sections, and due dates, please contact Ms Ilda Simao at projects@isoc.org.